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Home My WebLink About0650-15_Fontana Auto Mall_7.3t- Arrowhead Management Group MINUTES OF PRE -CONSTRUCTION MEETING FONTANA AUTO MALL ON -SITE SEWER PLANS FOR PARCEL MAP 14518 IN THE CITY OF FONTANA - RDA LOCATION OF MEETING: City of Fontana Executive Conference Room DATE: November 18, 1999 TIME: 9:00 a.m. A. CONTRACTUAL Status of Contract: Three Contracts were given to Contractor at meeting. Contracts to be returned to Arrowhead Management Group. Status of Performance Bond: Contractor to return with executed contracts Status of Payment Bond: Contractor to return with executed contracts Status of Certificates of Insurance: Contractor to return with executed contracts - Status Permits: Contractor to obtain a no fee construction permit from the City of Fontana prior to commencing work. B. CONTRACTOR'S PROJECT SCHEDULE AND OTHER REQUIREMENTS OF THE CONTRACT DOCUMENTS: Status of Notice to Proceed: It was agreed that tentative start date will be November 29,1999. PRIOR TO STARTING WORK THE FOLLOWING SHOULD BE COMPLETED BY CONTRACTOR: 1) Approved construction schedule. Page I ARROWHEAD MANAGEMENT GROUP • 190 North Arrowhead Avenue • Suite E • Rialto, California 92376 • Phone: (909) 873-9660 • Fax: (909) 873-9661I ti i- 2) Names of individuals authorized to sign change order etc. 3) City of Fontana Business licence. 4) City of Fontana construction permit. 5) Contract signed by contractor with all required insurance and bonds. Contractor's Schedule: Contractor to fax copy.of schedule to Arrowhead Management Group today. Arrowhead Management Group to review. Completion Time for Contract: 25 working days per Specifications: General Conditions Page Liquidated Damages: $500 / day_per Specifications Section 6-9 Liquidated Damages City Business License and Appropriate State of California Required License: Contractor is in process o f obtaining City License. MATERIALS TO BE FURNISHED BY CONTRACTOR: (Shop Drawing Submittals)Refer to "Green Book - Subsection 4-1.6 Trade Names or Equals". The specified contract completion time shall not be effected by any circumstances developing from provisions of this subsection. SUBCONTRACTORS: Contractor listed PMI as only subcontractor. WORKING HOURS: Contractor activities shall be confined to hours between 7:00 A.M. and 6.00 P.M. Monday through Friday: Excluding Holidays. Contractor stated that they would be working from 7.00 a.m. to 3.30 p.m. Greg Bucknell said if Contractor needed to start earlier than 7:00 AM, 6:00 AM would be allowed if City Inspector could be present. C. PAYMENTS PROGRESS PAYMENTS: Closure date is 5 working days prior to the first Monday of each month. Original invoice are to go to the Citv of Fontana Accounts Payable Department. Prior to issuing invoice to the City Contractor should obtain signature from inspector and Arrowhead Management Groub. Arrowhead Management Group will workout brocedure on how this will work in order to flow smoothly. 10% RETENTION: Full 10% shall be deducted from all payments. Greg Bucknell said he would allow contractor to go on 5% if good progress is being made CHANGE ORDERS: Section 3 "Changes in Work" of the Greenbook. Page 2 CERTIFIED PAYROLLS: Required. See General Conditions Section 10 - Wage Rates and and Labor Code. Certified payroll is to be given to Arrowhead Management Group for review and i'Iling. Arrowhead Management Group will notify Contractor if there are any problems with the submittal. D. RIGHT OF WAY AND UTILITIES: NOTIFICATION OF AGENCIES: All required notification have been made. COORDINATION WITH OTHER AGENCIES: Coordination issues have been and will continue to be handled with other azencies as required. RIGHT-OF-WAY REQUIREMENTS: Review Right of Way and Easements. We have a 15' Loot wide easement for this work. NOTIFICATION AND COORDINATION WITH UTILITIES: 48 Hour Notice is to be given to Underground Service Alert. Also see General Conditions Section 3 of Specifications for other notification requirements. Contractor is responsible. UTILITY SERVICE PAYMENTS: Contractor said he will be setting a construction water meter. This needs to be handled between Contractor and Fontana Water Co. E. ENGINEERING/INSPECTION AND SURVEYING ENGINEER OF RECORD: ASL Consulting Engineers, Inc. ASL will be in charge of design inspection and field staking. STAKING: John Bateman_(ASL) in charge of field staking. Bateman requested 48 hours notice. Contractor wants 15' offsets. INSPECTION: John Campbell (ASL) in chafe of field inspection and will onsite full time. All field communications are to go thru John.,John will also coordinate testing with Contractor and Kleinfelder. Campbell to turn over daily reports to Arrowhead Management Group. RECORD DRAWI NGS: Contractor to provide redline drawings to Inspector for coordination. Inspector to turn over to Arrowhead Management Group. MATERIALS AND SOILS TESTING REQUIREMENTS: Klein elder will do all fiel d testing. GreggQ g said Kleinfelder should make determination as to timing and location o f testing. Campbell to coordinate Kleinfelder required 24 hours notice. Page 3 TRAFFIC CONTROL: The California Department of Transportation Traffic Manual will govern all requirements as applicable. PROTECTION OF EXISTING FACILITIES: Although we are not aware of any until crossings Contractor to be responsible to protect should there be some discovered. DUST CONTROL: Contractor to provide dust control STORAGE OF MATERIAL AND EQUIPMENT: Contractor will not provide any onsite trailer due to the size of the job. Contractor to provide metal container. JOB SAFETY: —Con tractor is responsible for all safety requirements. Submittal showing design of shoring bracing sloping for all trenches over 5' deep is to be submitted to Arrowhead Management Group prior to trenching. Per Greenbook 7-10.4 Safety. JOB SECURITY: No problems that anyone is aware of. Contractor to provide his securely measures. G. OTHER MISCELLANEOUS ITEMS AND/OR COMMENTS, CONCERNS, QUESTIONS: None H. FINAL ACCEPTANCE OF WORK: PUNCH LIST: Inspector and Contractor said they prefer to correct all items as construction progressed. Punch List will be prepared by the Inspector. Second Punch List will be prepared if necessary. Inspector will give completed Punch List to Glen Sams. FINAL INSPECTION: Final inspection to be coordinated by Inspector. FINAL ACCEPTANCE BY CITY COUNCIL: Once ASL and AMG are satisfied with the work, AMG will issue a letter to Greg Bucknell. Greg will agendize the item for City Council approval. FINAL PAYMENT: Final payment to be made not less than 35 days following filing of Notice of Completion. "ADDITIONAL NOTES OR COMMENTS" Jim Maitland said he will be making spot visits to the site. Greg said if he was not available and field issues needed to be addressed Carlos Navarro (City Chief Inspector) should be contacted. Also, i f Greg is not available Yousu f Patanwala. Greg said once we have executed contracts AMG should copy the "CA" and "I"' sections of the Contract Documents and make sure Contractor and Inspector get copies. Page 4 • CITY OF FONTANA EMERGENCY INFORMATION FORM PROJECT NAME: Fontana Auto Mall On -Site Sewer LOCATION: Southwest corner of Valley Boulevard and Citrus Avenue CONTRACTOR: K.A.S. Equipment & Rental, Inc. ADDRESS: P.O. Box 9570 Ontario, CA 91762-9570 OFFICE PHONE: 909-623-5481 FAX NO. 909-397-7817 CONTACT PERSON: Danielle Reinberger RESIDENCE PHONE: 909-606-0624 BEEPER PHONE NO. 909-397-1795 JOB SUPERINTENDENT: Al Bitetti, Jr. ADDRESS: 1 1 174 Pipeline Avenue Pomona CA 91766 DAY PHONE: 909-623-5481 RESIDENCE PHONE: 626-810-2259 BEEPER PHONE NUMBER. 909-397-6356 FOREMAN: Steve Falkenstien ADDRESS: 1 1 174 Pipeline Avenue, Pomona CA 91766 DAY PHONE: 909-623-5481 RESIDENCE PHONE: 909-737-5571 BEEPER PHONE NO. 909-397-2391 CITY OF FONTANA - EMERGENCY PHONE NUMBERS Police Department: General Information ................................. 909-350-7700 Emergencies.............................................911 Public Services Division: ...................... 909-350-6760 Curtis Aaron ................... Pager: 909-873-6460 Home: 619-949-0928 Engineering Division: ..... 909-350-7610 Yousuf Patanwala .....•......... Work: 909-350-6645 Home: 909-889-2819 Carlos Navarro ........ ...... Work: 909-350-6632 Home: 909-825-4727 Robert Savant .............. Work: 909-350-6635 Home: 909-881-5909 Emergency Information The names, addresses and telephone numbers of the contractor and sub -contractors or his representatives, shall be filed with the City Engineer and the Police Department prior to beginning work. The contractor shall provide adequate detours to the satisfaction of the City Traffic Engineer. A detailed plan of such detours shall be submitted to the City Traffic Engineer at least five (5) days prior to the time the contractor wishes to close off the street or in any way restrict the traffic flow. In actual street closures, the submitted plan shall indicate the route of the detour, the character of the temporary pavement where required, and a layout of the locations of signs and lighting. In all other cases, the contractor shall provide adequate traffic flow in both directions. If traffic cannot be maintained the contractor shall provide flagmen whose sole duties consist of directing traffic through and around the work. In all cases, the approval of a suitable plan shall be granted to the contractor prior to the beginning of construction. Failure or refusal by the contractor to comply with the above mentioned requirements shall be sufficient cause for the City Engineer to order the work done by city forces and the cost therein to be borne by the contractor. cc: See Distribution List Revised: Nov.99 HF:hf Page 5 Arrowhead Management Group MEETING ATTENDANCE RECORD Date: November 18, 1999 Time: 9:00 a.m. Project Title: Fontana Auto Mall On -Site Sewer Meeting Purpose: Pre- Construction Meeting Meeting Location: City of Fontana Executive Conference Room Ca? City of Fontana City Hall, 8353 Sierra Avenue Name (Please Print) Representing Address Phone & Fax l4v5 ()I L I T-7 Lh-) C.v-1 3 S l -'5 &C..c 2 r, �t r ►2y t%.tfh.Y / L aIV& �7ft&-Q> sr� ism is v/,Y�-r --" C-r zG / S `r�/7Z7-TG'�S 3 C��'�i ��,�t�"�;t-'0� l°1,�En �-1Lt''•rGr fl4v'z5 C-9737 cl a9 -?q 3-U9/ 4 ,PA?WAIhS FRo'g I" �9 1 %81 1d i A. clf-"114 A 1/ 3.7.5"- 'A 7 6 1117 '1 �i o �•«r t ��c{ 6 Z3 15-1 7 '�, � i y 7 4° ,�'!� f�..�._-, c f'' � — � 2,? •S- 8 �o�i_ !� N1J{ UW-- l FlL t.,l �?3 AO" + S sr- y 2IQOM. ().C-GIk a?ZISDJV `ram>35 r-7�2�3 9bt e ' 10. 0S7f�'a 9y9-%L?-'�o9' II 12 13 14 15 16 E:\E\WP-FILES\AUTOMALL\SIGNIN.FRM Page_ I_ of FUNCTION CITY OF FONTANA: CONTRACTOR CONSTRUCTION MANAGER: Arrowhead Management Group CONSTRUCTION PROJECT TEAM DIRECTORY FONTANA AUTO MALL ON -SITE SEWER FOR PARCEL MAP 14518 IN THE CITY OF FONTANA - RDA November 18,1999 COMPANY/ADDRESS CONTACT(S) City of Fontana Greg Bucknell Principal Civil Engineer/Special Projects 909-350-6646 8353 Sierra Avenue 909-350-6618 (FAX) Fontana, California 92335 Inspection/Associate Engineer: Carlos Navarro . 909-350-6632 909-350-6618 (FAX) K.A.S. Equipment & Rental, Inc. Project Manager P.O. Box 9570 Ontario, California 91762-9570. Superintendent: Arrowhead Management Group Construction Manager 190 N. Arrowhead Avenue, Suite E Rialto, California 92376 Administration: Dave Rodman 909-623-5481. 909-397-7817 (FAX) Al Bitetti 909-623-5481 909-397-7817 (FAX) Glen R. Sams 909-873-9660 909-873-9661 (FAX) Karla Perez Vertti 909-873-9660 909-873-9661 (FAX) Page I of 3 ARROWHEAD MANAGEMENT GROUP -190 North Arrowhead Avenue - Suite E - Riafto, California 92376 - Phone: (909) 873-9660 - Fax: (909) 873-9661 • C� FUNCTION AFFILIATED AGENCY: ENGINEERING DESIGN AND SURVEYING: (Engineer of Record) PROJECT TEAM DIRECTORY, cont'd . COMPANY/ADDRESS Caltrans 464 W. 4`h Street, 6`h Floor San Bernardino, CA 92401 County of Flood Control Flood Control Inspector 825 E. 1 Street San Bernardino, California 92415 ASL Consulting Engineers Project Manager 225 W. Hospitality Lane, Suite 206 San Bernardino, California 92408 Inspection: ASL Consulting Engineers Surveying 1 Jenner Street, Suite 200 Ir*-ine, California 92618 GEOTECHNICAL/SOILS ENGINEER: Kleinfelder, Inc. Area Manager 1940 Orange Tree Lane Redlands, California 92373 UTILITY COORDINATION: G.E. Goodrich Senior Project Manager 2720 Camino Capistrano, Suite A San Clemente, California 92672 UTILITIES: Southern California Edison Service Planner 7951 Redwood Avenue Fontana, California 92336 Page 2 of 3 CONTACT(S) Raj Chharan 909-383-7973 909-383-4224 (FAX) Rick Lucas 909-3 87-2648 909-387-2897 (FAX) Jim Maitland 909-381-3666 909-3 81-4176 (FAX) John Cambell 909-381-3666 909-381-4176 (FAX) Larry Bateman 949-727-7099 949-450-8784 (FAX) Allan Evans 909-793-2691 909-792-1704 (FAX) Ron Weatherholt 949-498-1969. 949-361-2817 (FAX) Frans Stewart 909-357-6223 909-357-6185 (FAX) r � • r PROJECT TEAM DIRECTORY, cont'd FUNCTION COMPANY/ADDRESS CONTACT(S) UTILITIES (Cont'd): Pacific Bell Joel Dinnauer. Jr. Facilities Engineer 909-359-2273 3073 Adam Street 909-359-7120 (FAX) Riverside, California 92504 Southern California Gas Co. Alan Keselof Planning Associate 909-335-7781 P.O. Box 3003 909-335-7527 (FAX) Redlands, California 92373 Fontana Water Company Al Krohn Senior Inspector 909-822-2201 P.O. Box 987 909-823-5046 (FAX) ; Fontana, California 92334 Comcast Paul Cyr Construction Technician 909-390-4738 1205 Dupont Avenue 909-975-3340 (FAX) Ontario, California 91761 Page 3 of 3 :7 • Arrowhead Management Croup AGENDA FOR PRE -CONSTRUCTION MEETING FONTANA AUTO MALL ON -SITE SEWER PLANS FOR PARCEL MAP 14518 IN THE CITY OF FONTANA - RDA LOCATION OF MEETING: City of Fontana Executive Conference Room DATE: November 18, 1999 TIME: 9:00 a.m. PURPOSE OF THE PRE -CONSTRUCTION MEETING The purpose of the meeting is 1) Familiarize the team with the project policies and procedures and Contract Documents that are to be observed during performance of the work 2) Establish preliminary schedules, lines of communications and operational procedures; and 3) develop mutual understanding concerning administration of the contract. A. CONTRACTUAL Status of Contract: - Status of Performance Bond: - Status of Payment Bond: - Status of Certificates of Insurance: - Status Permits: Page I B. CONTRACTOR'S PROJECT SCHEDULE AND OTHER REQUIREMENTS OF THE CONTRACT DOCUMENTS: Status of Notice to Proceed: - Contractor's Schedule: Completion Time for Contract: 25 working days per Specifications: General Conditions Page Liquidated Damages: $500 / day_per Specifications Section 6-9 Liquidated Damages City Business License and Appropriate State of California Required License: MATERIALS TO BE FURNISHED BY CONTRACTOR: (Shop Drawing Submittals)Refer to "Green Book - Subsection 4- ( 6 "Trade Names or Equals". The specified contract completion time shall not be effected by any circumstances developing from provisions of this subsection. SUBCONTRACTORS: WORKING HOURS: Contractor activities shall be confined to hours between 7:00 A.M. and 6.00 P.M. Monde through Friday Excluding Holidays. Page 2 C. PAYMENTS PROGRESS PAYMENTS: Closure date is 5 working days prior to the first Monday of each month. 10% RETENTION: Full 10% shall be deducted from all payments. CHANGE ORDERS: Section 3 "Changes in Work" of the Greenbook. CERTIFIED PAYROLLS: Required. See General Conditions Section 10 - Wage Rates and and Labor Code. D. RIGHT OF WAY AND UTILITIES: NOTIFICATION OF AGENCIES: COORDINATION WITH OTHER AGENCIES: RIGHT-OF-WAY REQUIREMENTS: Review Right of Way and Easements. NOTIFICATION AND COORDINATION WITH UTILITIES: 48 Hour Notice is to be given to Underground Service Alert Also see General Conditions Section 3 of Specifications for other notification requirements Page 3 UTILITY SERVICE PAYMENTS: E. ENGINEERING/INSPECTION AND SURVEYING ENGINEER OF RECORD: ASL Consulting Engineers, Inc. STAKING: INSPECTION: RECORD DRAWINGS• MATERIALS AND SOILS TESTING REQUIREMENTS: F. CONSTRUCTION TRAFFIC CONTROL: Page 4 PROTECTION OF EXISTING FACILITIES: DUST CONTROL: STORAGE OF MATERIAL AND EQUIPMENT: JOB SAFETY: JOB SECURITY- G. OTHER MISCELLANEOUS ITEMS AND/OR COMMENTS, CONCERNS, QUESTIONS: H. FINAL ACCEPTANCE OF WORK: PUNCH LIST: Page 5 FINAL INSPECTION: FINAL ACCEPTANCE BY CITY COUNCIL: FINAL PAYMENT: "ADDITIONAL NOTES OR COMMENTS" r CITY OF FONTANA EMERGENCY INFORMATION FORM PROJECT NAME: Fontana Auto Mall On -Site Sewer LOCATION: Southwest corner of Valley Boulevard and Citrus Avenue CONTRACTOR: K.A.S. Equipment & Rental Inc. ADDRESS: P.O. Box 9570 Ontario, CA 91762-9570 OFFICE PHONE: 909-623-5481 FAX NO. 909-397-7817 CONTACT PERSON: Danielle Reinberger RESIDENCE PHONE: 909-606-0624 BEEPER PHONE NO. 909-397-1795 JOB SUPERINTENDENT: Al Bitetti Jr. ADDRESS: 1 1 174 Pipeline Avenue Pomona CA 91766 DAY PHONE: 909-623-5481 RESIDENCE PHONE: 626-810-2259 BEEPER PHONE NUMBER. 909-397-6356 FOREMAN: Steve Falkenstien ADDRESS: 1 1 174 Pipeline Avenue Pomona CA 91766 DAY PHONE: 909-623-5481 RESIDENCE PHONE: 909-737-5571 BEEPER PHONE NO. 909-397-2391 CITY OF FONTANA - EMERGENCY PHONE NUMBERS Police Department: General Information ................................. 909-350-7700 Emergencies...............................................911 Public Services Division:.. .............................. 909-350-6760 Curtis Aaron ................ Pager: 909-873-6460 Home: 619-949-0928 Engineering Division: .................................... 909-350-7610 Yousuf Patanwala ............... Work: 909-350-6645 Home: 909-889-2819 Carlos Navarro ................ Work: 909-350-6632 Home: 909-825-4727 Robert Savant .................. Work: 909-350-6635 Home: 909-881-5909 Emergency Information The names, addresses and telephone numbers of the contractor and sub -contractors or his representatives, shall be filed with the City Engineer and the Police Department prior to beginning work. The contractor shall provide adequate detours to the satisfaction of the City Traffic Engineer. A detailed plan of such detours shall be submitted to the City Traffic Engineer at least five (5) days prior to the time the contractor wishes to close off the street or in anyway restrict the traffic flow. In actual street closures, the submitted plan shall indicate the route of the detour, the character of the temporary pavement where required, and a layout of the locations of signs and lighting. In all other cases, the contractor shall provide adequate traffic flow in both directions. If traffic cannot be maintained the contractor shall provide flagmen whose sole duties consist of directing traffic through and around the work. In all cases, the approval of a suitable plan shall be granted to the contractor prior to the beginning of construction. . Failure or refusal by the contractor to comply with the above mentioned requirements shall be sufficient cause for the City Engineer to order the work done by city forces and the cost therein to be borne by the contractor. cc: See Distribution List Revised: Nov.99 HF:hf SENT BY:ARROWHEAD ;11- 4-39 ; 1:18PM ; ARROWHEAD GROUP-) 9093506613;# 1/ 1 Arrowhead • Management Croup MEMORANDUM, Via Facsimile TO:. Project Team Members FROM: Glen R. Sams. Arrowhead Management Group DATE: November 4, 1999 RE: Preconstruction Meeting On -Site Sewer Fontana Auto Mall A Pre -Construction Meeting will be held November 18, 1999 at 9:00 a.m. at the City of Fontana Executive Conference Room at Fontana City Hall, 8353 Sierra Avenue, Please contact Glen Sams @ (909) 873-9660 if you have questions. We look forward to your participation. Requested Attendees: Fax No. Dave Rodman, K.A.S. Equipment & Rental, Inc. 909-397-7817 Greg Bucknell, City of Fontana 909-350-6613 Jim Maitland, ASL Consulting Engineers 909-381-4176 Larry Bateman, ASL Consulting Engineers 714.727-7097 Allan Evans, Kleinfelder 909-792-1704 Ron Wetherholt, G.E. Goodrich 949-361-2817 Raj Chharan, Caltrans 909-383-4224 Fran Stewart, Southern California Edison 909-357-6185 Alan Keseloff, Southern California Gas Co. 909-335-7527 AI Krohn, Fontana Water Company 909-823-5046 Joel Dinnauer, Jr., Pacific Bell 909-359-7120 Paul Cyr, Comcast . 909-975-3340 GRS: kpv EARWNFILEMALROMALL�Aut. MALMFM.wpd ARROWHEAD MANAGEMENT GROUP • 190 Nor-h Anvwheud Avenue • Suite ri 0 Rialto, Calif -min 92376 0 Phone (909) 873-9660 Fax (909) 873-9661