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HomeMy WebLinkAboutSouth Highland Sewer - Highland-Juniper-Walnut Sewer CITY OF FONTANA E Engineering Services for 3-11 . 0 ._.‘°' South Highland Avenue and Juniper Avenue f rF0e Sewer System Improvements � * ESTIMATED FEE Description Fee Phase I Design Stage a) Data Collection $5,500.00 b) Sewer Plans •6,00 4` $17,800.00' ,5 c) Determination of Service Area $2,100.00 d) Traffic Control Plans $4,700.00 a,' e) Utilities Coordination/Drawings $12,000.00 f) Preliminary and Final Cost Estimate $800.00 g) Contract Special Provisions $2,400.00 h) Design Surveying Services ; $5,300.00 I(_..1.:s z� , Phase II Pre-Construction Stage a) Assistance during Bidding Process j $2,100.00 b) Pre-Construction Meeting $750.00 Phase III Construction and Post Construction Stage a) Review Submittals, RFI's, and Construction Design Changes $6,000:00 b) Construction Surveying Services $8,000.00 c) Geotechnical Services $450.00 d) Record Drawings $1,600.00 Consultant's All Inclusive Total Proposed Fee (Lump Sum) 169;500.00 Please attach a fee schedule of hourly rates or level of personnel. Authorized Signature O\Prop\P\2001\P09401\ESTIMATED FEE.XLS 6/12/01 Associated Engineers, Inc. CONSULTING CIVIL ENGINEERS 3311 E.SHELBY STREET,ONTARIO,CA 91764-4872 (909)980-1982 FAX(909)941-0891 HOURLY RATES (Effective 2/19/01) OFFICE TIME Principal Registered Civil Engineer/CEO $140.00 per hour Principal Registered Civil Engineer $130.00 per hour Principal Licensed Land Surveyor $130.00 per hour Principal Construction Administrator $130.00 per hour Senior Construction Administrator $115.00 per hour Civil Engineer 1. Project Manager $110.00 per hour 2. Senior $100.00 per hour 3. Associate $90.00 per hour Assistant Engineer $85.00 per hour Junior Engineer $72.00 per hour Utility Coordinator $75.00 per hour Chief of Surveys $80.00 per hour Licensed Land Surveyor $98.00 per hour Land Survey Technician $72.00 per hour Cadd Technician $66.00 per hour Engineering Aide $48.00 per hour Senior Administrator $90.00 per hour Accounting Coordinator $48.00 per hour • Administrative Assistant $38.00 per hour FIELD TIME 4-Man Survey Party $260.00 per hour 3-Man Survey Party $220.00 per hour 2-Man Survey Party $175.00 per hour 1-Man Survey Party $130.00 per hour Flagman $48.00 per hour Senior Staff Inspector $85.00 per hour Staff Inspector $65.00 per hour Travel Time -3-Man Survey Party $100.00 per hour Travel Time-2-Man Survey Party $75.00 per hour Above schedule is for straight time only. Overtime requested by client will be at 1-1/2 times the rates shown and Sundays/Holidays at 3 times the rates shown.These hourly rates do not include printing costs,fees paid to Governmental agencies or other reimbursable expenses. Above schedule subject to change based on annual increases to direct labor rates. Travel time rates will be billed for those hours in excess of 8 hours per day. Expert Witness time will be billed at 11/2 times the hourly rates shown with a 4 hour minimum plus expenses. O:\OFFICE\FORMS\FORMS\HOURLY RATES 2-19-01.DOC PLANNING DESIGNING SURVEYING • • LETTER OF TRANSMITTAL CITY OF FONTANA • Project : 5o vr,1 .4,'/44•a•v.�o AvE. CDD/ENGINEERING DIVISION 8353 SIERRA AVENUE FONTANA, CA 92335 Date : 4-2 —02. • TO: • ATTN: 60.0.e0e 0444R1//4 We are sending you: ( v1' Attached ( ) Under seperate cover vi.a • The following item(s). : ( ) Drawing ( " Prints ( ) Plans ( ) Samples ( , Specifications ( ) Copy of Letter ( ) Change Order ( ) Check Prints ( ) Studies ( ) Other: • • COPIES DATE NO. DESCRIPTION /G AN© 4 . .5 kvE2 . / 1, 4./•E MEN 73 11. 4NS G1 N 0 SPEC'5 s . Purpose : Please ( ) For your information/records ( ) Submit original . ( ) For approval ( ) Resubmit copies for ( ) Approved as submitted approval ( ) For your use ( ) Submit copies for ( ) Approved as noted distribution ( ) As 'requested . ( ) Return corrected prints ( ) For review and comment ( ) Other (v1" Returned for corrections ( ) Other ( ) For bid due : , 2000 ( ) Prints returned after loaned to: Remarks : wM Copy to: Signed:.`-', 11 Date,h1ft , - -r Transmittal LTR.MST Rev': 9/00 Memorandum To: Gregory Bucknell From: George Harvilla Re: South Highland Avenue/Juniper Avenue/Walnut Avenue Sewer From Cypress • Avenue to Sierra Avenue Plan Check Date: March 14, 2002 Attached are the following plan sheets for the above referenced project submitted for plan check. They replace the sheets submitted on February 27, 2002: • Traffic Control Sheets 11, 12, 13, and 14 - 100% Submittal (2 copies) cc: Todd Miller w/blacklines memo 3-14-02.doc LETTER OF TRANSMITTAL till, Associated Engineers, Inc. 3311 E. Shelby Street Ontario, CA 91764 (909) 980-1982 Fax (909) 941-0891 To: City of Fontana Date: March 11, 2002 8353 Sierra Avenue Project: South Highland Avenue Juniper Fontana, CA 92335 Avenue Sewer System Improvements SP-46-01 Attention: Mr. George Harvilla Job Number: 01-064 Project Manager VIA: O U.S. MAIL O UPS 0 AE DELIVERY fl FEDEX Copies Date No. Description 2 4 Sheets Traffic Control Plans IIIIII This is sent: g For Your Approval 0 Per Your Request 0 For Your Information g For Your Review and Comment 0 For Your Use fl For Signature Remarks: This is for 100% submittal. Thanks, B : Elias A. Busue o, r. II, Civil En ineerin Desi ner El Copy— File 0 Copy - O Copy - O Copy - 1 014 4t, Continental Graphics Ontario Division PackagingReceipt Customer: C/C\--\) �` � Control #: 57M Total Sets: F/S H/S Sets Included Here Original: Total Packages: Job Includes: Duplicating Blueline Other Memorandum To: Gregory Bucknell From: George Harvilla Re: South Highland Avenue/Juniper Avenue/Walnut Avenue Sewer From Cypress Avenue to Sierra Avenue Plan Check Date: February 27, 2002 Attached are the following items for the above referenced project submitted for plan check: • Proposed Sewer Improvements Plan &Profile&Traffic Control - 100% Submittal (2 copies) • Red line markups of Plan &Profile- 90% Submittal • Specifications - 100% Submittal (2 copies) • Red line markups of Specifications—90% Submittal • Report- Sewer Flow Calculations dated February 2002 (2 copies) • Red line markup of Report dated December 2001 • Cost Estimate (2 copies) • Red line markup of Cost Estimate cc: Todd Miller w/original documents memo 2-27-02.doc LETTER 6' tRANt MittALI 0 , Associated Engineers, Inc. II II 3311 E. Shelby Street • Ontario, CA 91764 (909) 980-1982 Fax (909) 941-0891 To: City of Fontana 1 en or E'er( r 3 Date: February 22, 2002 1 8353 Sierra A ti 5 Projoet: SbtUth Highlat fd &Jiirilper Selmer Fontana, CA 92335 Improvements Job Number: 01-0164 Attention: Mr. George Harvilla Ref: VIA: fl U.S. MAIL fl UPS 0 AE DELIVERY C OTHER Copies Date a :Nt Cfescription , 2 Plan Sheets 3, 9, & 10 (revised) 2 Revised Estimate of Probable Cost 2 Revised f id sf reef- This is sent: 0 For Your Approval 0 per Your Request 0 For Your Information 0 For Your Review and Comment n For Your use 0 For Signature Remarks: Please exchange the attached drawings and spec pages in the recent 100% submittal. If you have any questions please call me. By: TOM ttolfitart, PE, Sertio'r PYoect Manager f------ Cat Copy—File bbi Copy- C Copy- f 1 Copy- kLETTER OF TRANSMITTAL Associated Engineers, Inc. 3311 E. Shelby Street Ontario, CA 91764 (909) 980-1982 Fax (909) 941-0891 To: City of Fontana Date: February 21, 2002 8353 Sierra Avenue Project: South Highland Avenue Juniper Fontana, CA 92335 Avenue Sewer System Improvements SP-46-01 Job Number: 01-064 Attention: Mr. George Harvilla Project Manager VIA: ■ U.S. MAIL ■,UPS ■ AE DELIVERY ■ FEDEX Copies Date No. Description 14 2 Sheets Proposed Sewer Improvements Plan & Profile & Traffic Control 2 Binders Specifications for the Const. of Sewer System Improvements 18 2 Pages Report —Sewer Flow Calculations 2 2 Cost Estimate This is sent: -\I For Your Approval ■ Per Your Request ■ For Your Information 4 For Your Review and Comment ■ For Your Use ■ For Signature Remarks: . Enclosed are all plans, sewer flow calculations, specifications, and cost estimate; red lines and comments from Berryman & Henigar. . This is for 100% submittal. Thanks, By: Elias A. r. II, Civil Engineering Designer - Copy— File ■ Copy - ■ Copy - ■ Copy - Page 1 of 2. Ben Minamide From: Ben Minamide Sent: Thursday, February 07, 2002 9:45 To: 'Tom Holliman' Subject: RE: Lunch for Thursday -ACA t t j, N✓J Hi Tom, thx for reply. I will give hard copy of this to George Harvilla so he knows status. Glad you got plan check back and ask that you pass back revisions thru George when ready. Have you spoken with FUSD high school folks at A.M. Miller High? As for late add sewer lateral per Frank Shuma request, this will alert George to fact this is clearly an extra work item and you intend to charge against a next phase "construction support" budget at$5600 I think that you had in your proposal. That means you should identify this charge in your billing so George knows to allow this credit amount and authorization back to you when we go to city council for award of construction contract. If I don't have time to discuss with George, I ask you to explain it later. Yes, please add the names of owners at the four lots even tho we know tenants are probably there. It will facilitate lot ID for inspectors in the field and any confirmation of owners in any discussion in the future cause we can relate to names much better than AP numbers. One last thing. The environmental firm doing documentation of Neg Dec or? need to know what additional work is going to happen per final plans. Please talk to David Evans Asso., Josephine Alido, tel no. (909)481-5750, X207 and see what she needs. I think I have e-mail message from her now and will forward it to you. Thanks for your great reponsive work on job and hope to see you soon. Will tell Traci hello. She is in Orlando at some LA City Sanitation Bureau related conference this week. Ben M. Original Message [Ben Minamide] From: Tom Holliman [mailto:tomh@assoc-eng.com] Sent: Tuesday, February 05, 2002 8:34 AM To: 'Ben Minamide' Subject: RE: Lunch for Thursday Hi Ben, . I thought I might respond back by the numbers. 1. Lunch/breakfast- sorry we're not going to be able to do it before you leave, but unless you're planning on moving to Novia Scotia we can still have lunch after Thursday. Things have been hectic and I appreciate your understanding. • 2. I recieved the plan check comments back from B&H and we are in the process of picking up the comments. We should have the plans back into the City by next week as scheduled. 3. I will make contact with George and introduce myself, I believe we met at the last meeting to discuss the sewer lateral, I'll check my business cards to make sure, if not I'll call him. 4. We will be adding the lateral as requested. This may however add an additional sheet to the plan set and since it wasn't part of our original scope to provide sewer service down Sierra we may ask that some of the construction phase support dollars be authorized to add this new sheet. • 2/7/02 Page 2 of 2 5. We can add the names of the owner's of the property for the four lots with laterals as they are shown on the assessor's maps, but we can't confirm they're actually living there. From what I can tell the houses are rental property. Just an educated guess from the drive by. If we don't talk again before Thursday I hope you have a wonderful re-retirement. Say hi to Tracey for me when you see her. It's been a pleasure working with you. Tom H. [Tom Holliman] Original Message From: Ben Minamide [mailto:bminamide@fontana.org] Sent: Monday, February 04, 2002 6:09 PM To: Tom Holliman -Associated Engrs. (E-mail) Subject: Lunch for Thursday Tom, thank you for offer to take me to lunch or breakfast but things are a bit hectic so lets say we will do in future when we can get together. Appreciate your offer but I know you must be taxed for time if you just got back from a mini vacation. As a last official note, let me inform you that I got word from Filipe this PM saying that I could call B & H to find out status of plan check. May I suggest you call Daljit Marwa at B & H (714) 568-7300 and tell him I asked you to call directly cause my last day is Thursday. Felipe says plan check expected to come in this week. As my last note, be aware that my replacement is George Harvilla, P.E., from PB who has been with me for two whole working days now and is generally aware of you as Project Engr for So Highland Sewer Project. The one question I have is, have you had chance yet to investigate adding a sewer lateral or"main" for servicing the lot on east side Sierra one lot back of lot that fronts Highland?did you get my phone call message I left a while back about this? Frank Shuma wants us to find a way to serve that lot. Would appreciate your taking this up with George if we do not make contact Thursday. One last"plan check" comment. could you please add owners names to 4 lots with houses that will have sewer laterals placed? Have policy that Ray Bragg wants implemented showing owner names to lots that will have work involved. Thx. Ben Minamide • • 2/7/02 Ben Minamide From: Ben Minamide Sent: Thursday, February 07, 2002 11:11 AM To: 'Rebecca Harrington; harvilla@pbworld.com; Tom Holliman -Associated Engrs. (E-mail) Cc: Karen Ruggels; Josephine Alido Subject: RE: South Highland Avenue and Juniper Avenue Sewer Improvement ND Tom Holliman, this is your link to John Evans & Asso. on Neg Dec who need info on addition to basic sewer project for extension to serve additional lot generally at S.E. corner of Highland @ Sierra. Please contact Rebecca. thx. Ben Minamide Original Message From: Rebecca Harrington [mailto:Rsha@deainc.com] Sent: Thursday, February 07, 2002 9:16 AM To: bminamide@fontana.org; harvilla@pbworld.com Cc: Karen Ruggels; Josephine Alido Subject: South Highland Avenue and Juniper Avenue Sewer Improvement ND Please review the attached Draft Negative Declaration (ND) for the South Highland Avenue and Juniper Avenue Sewer System Improvement project. Please e-mail, fax, and/or discuss any comments over the phone (my phone number is 619 260-3420) with me or Josephine Alido (her phone number is 909 481-5750) . It is our understanding that additional sewer improvements may be made along Sierra Avenue. Please discuss with David Evans and Associates these additional improvements and/or forward any necessary plans depicting these improvements, if they are going to be added to the project. We will then add this portion of sewer improvements to the Draft ND. Thanks, Rebecca Harrington Project Manager 1 agelo Ben Minamide • From: Ben Minamide C.ccrkt 3 Tc9 Ykratai Sent: Monday, January 21, 2002 6:47 PM 64 3.0.;t,. To: M. Josephine Alido (E-mail) Cc: Ray Bragg; Paul Balbach; Felipe Molinos; Ricardo Sandoval; Paul Balbach; Linda Rombaugh;Torn Holliman -Associated Engrs. (E-mail) Subject: NOTICE TO PROCEED---SO HIGHLAND SEWER PROJECT, ENVIRONMEN AL SERVICES Josephine Alido, David Evans and Associates, Inc. 800 No. Haven Ave., Suite 300 Ontario, CA 91764 Subject: So. Highland Ave Sewer Project--Environmental Services • Dear Josephine, This is your e-mailed NOTICE TO PROCEED for CEQA environmental services related to the subject project per your proposal dated Jan. 17, 2002 for Initial Study and Negative Declaration. The scope of work includes a turn key effort on behalf of the City of Fontana to take us through environmental assessment, public review process, noticing, and City Council process as necessary.Your quoted fee is$8,890 for your services and we ask you to refer to Account No. 95207 for billing purposes. Also, please conform to the established billing format that we recently adopted to facilitate payment. We have copies here so please ask for it when you are at City Hall. We are looking forward to quick processing to match our proposed schedule of jointly going to City.Council for approval to advertise and environmental approval targeted for Mar 5 or Mar 19, 2002. Ben Minamide, P.E. Consultant Oversight City of Fontana FA-X lai9)4b1 — 515-7 • 1/21/02 Page 1 of 1 Ben Minamide From: Ben Minamide Sent: Monday, January 21, 2002 5:34 PM To: Ricardo Sandoval Cc: Paul Balbach; Felipe Molinos; Carla Pursel; Jane Harris; Ray Subject: IRONS IN THE FIRE---Ben Minamide Ricardo, am transmitting this part to you this PM, Monday since I cannot finish today due to attention to other tasks. Will target to finish Thursday, my next day here. Per request of Ricardo S. this PM, Jan 21,2002 items in the works for projects that I touched over the last six months. CASA GRANDE/TERRA VISTA---From Sierra Ave to Rialto City Limits. - Rick Donofrio at Parson Brinkerhoff has been assigned as project engineer(909)427-9167, Fontana office on Foothill, for these two streets in northern Fontana to complete 30% plans. This includes definition of R/W 100% environmental documentation, cost estimate. Since project is small, Rick indicates may propose to finish 100% plans after 30% is approved.. • We have had three or so meetings to discuss alignment issues, R-Value within existing public R/VV, working within existing MIND utility easement/fee property, possible Edison High Voltage line impact and drainage consideration. A R/W needs map is to be prepared.Alignment issue due to Township and Range line creates jog in street centerline west of Sierra vs. east of Sierra. Rick is studying centerline curve transition. Last time I met with Rick was Thursday, Jan 3 but could have had one more drop-in meeting since.Called him today.for update but apparently, PB is closed on Martin Leuther King Holiday. Have received no payment request. PB estimated fee in proposal was$62,180 including design survey and geotechnical report. This was to be funded out of the$9750004 'fee awarded to PB for overall Project Management, scheduling, etc. for projects in the northern section of the'city per Jane Harris. Notice to Proceed, dated Nov 19, 2001 was given by Paul Balbach. }.4 Delivery of work products proposed 120 days after date of Notice to Proceed, making due date Mar. 19, 2002. to Rick felt he could significantly beat this time. 1 qSO.Al HIGHLAND SEWER PROJECT--- NThis project runs along So Highland Ave, from east of Sierra Ave to Juniper Ave, ending Walnut St at Cypress Ave a distance of some 5000 ft. This project was already started when I arrived and I do not have the contract t award amount nor date of Notice to Proceed handy.) 4 Ninety percent plans were submitted by Tom Holliman, at Associated Engrs on Dec. 20, 2001. The plans are q currently in plan check mode at the City. The estimated CONSTRUCTION cost submitted with 90% plans is fd $406,055 including a 10%contingency. This project was budgeted at$850,000 per Jane Harris. The schedule targets opening of bids in early April, 2002 with construction completed in August. 0 ke A very recent addition for a sewer main or lateral to serve a parcel on the east side of Sierra Ave one lot south of •ii 6 fronting lot on south side of So. Highland was tendered via Frank Shuma last week. A meeting has been set for Tues. Jan 22 with Felipe Molinos, Paul Balbach and Tom Holliman to discuss how best to reach this target. Tom t Holliman suggest that there is$5,600 set aside in his awarded proposal for questions during bidding/construction and analysis of bids for recommendation to City Council which could be tapped if necessary for late sewer main/lateral design. SUMMIT AVE, BEECH AVE TO MANGO AVE.---Approx. 2 miles. (To be continued) 1/21/02 Page 1 of 1 • Ben Minamide- To: Ricardo Sandoval Cc: Felipe Molinos (E-mail); Paul Balbach (E-mail); Ray Bragg (E-mail); Carla Pursel (E-mail); Jane Harris (E-mail) Subject: Part 2--IRONS IN THE FIRE SUMMIT AVE---FROM BEECH AVE. TO MANGO AVE. Due to the magnitude of Project, will break down to separate issues. ENVIRONMENTAL; Environmental document proposal dated Jan. 28, 2002 recieved from David Evans &Asso., reviewed by Debbie Brazill and approval to proceed by Ray Bragg on or about Jan 30. Target date for completion is six weeks from Notice To Proceed. • 2/1/02 FROM :jgr=t'VIDEVANSANDASSOCIATES FAX NO. :909-4815757 Jan. 17 2002 02:13PM P1 IVCACIIII -0" &or i 5 2 07 D AV I D EVANS Po& Yeti,<0}6,5 pew_ ei•Hiliqg AND ASSOCIATES INC. -I January 17,2002 Ben Minamide, P.E. Engineering Division City of Fontana 8413 Sierra Avenue Fontana,CA 92335 SUBJECT: SOUTH HIGHLAND AVENUE AND JUNIPER AVENUE SEWER SYSTEM IMPROVEMENTS PROJECT—ENVIRONMENTAL SERVICES Dear Mr. Minamide: Pursuant to your. request,Davkl Evans and Associates, inc. (DEA)has prepared an estimated budget to complete the environmental red iew document for the South Highland Sewer Line project in the City of Fontana. The project involves the installation of approximately 5,000 feet of new sewer main. As Josephine Alido of my staff has discussed with you,we believe that review of the project under the California Environmental Quality Act(CEQA)will require preparation of a the Negative Declaration. There is a possibility that the proposed sewer main has been addressed in other environmental documents for projects approved in the.area. If that is the case,the City may be able to re-use previous environmental documentation as the CFQA review and clearance process. However,given the need to conduct the environmental review in an expeditious manner,it will be faster to prepare the Negative Declaration and circulate it for a 20-day public review,than to take the time to accurately research previous environmental documents. Therefore, in interest of time, we propose to prepare the initial Study and Negative Declaration for the project and can ht•gin that process immediately. We have outlined the tasks for this assignment and associated costs in the attached table. If this approach and the enclosed estimated budget meet with your approval, please fax us a Notice to Proceed. Should you have any questions,please call me at(619)260-3420 or Josephine at(909).48I-5750.X 1 AL1 o On behalf of DEA, I would like to extend our appreciation to serve you on this project. Sincerely, 1 'Neil' Ra, CA e� VD ' ;3/ 0 D. VAD EVANS AND ASSOCIATES,INC. « 1}1 ra c ,04 �C'.i t4C , k,„( Karen L.Raggels 'y"j Vice President ' ''". - - .----• .sfft't,.....-- ''- - _ „ Copies: Josephine Alido fit' Noelle Miller,DEA tCZ L L 800 North Haven Avenue Suite 300 Ontario California 91764 Telephone: 909,481,5750 Facsimile: 909,481,5757 Page 1 of4 Ben Minamide From: Ben Minamide ON cj`�, - -�� l�trai,i eL�� Sent: Monday, January 21, 2002 6:47 PM `�!' To: M. Josephine Alido (E-mail) Cc: Ray Bragg; Paul Balbach; Felipe Molinos; Ricardo Sandoval; Paul Balbach; Linda Rombaugh; Tom Holliman -Associated Engrs. (E-mail) Subject: NOTICE TO PROCEED---SO HIGHLAND SEWER PROJECT, ENVIRONMENTAL SERVICES Josephine Alido, David Evans and Associates, Inc. 800 No. Haven Ave., Suite 300 Ontario, CA 91764 Subject: So. Highland Ave Sewer Project--Environmental Services Dear Josephine, This is your e-mailed NOTICE TO PROCEED for CEQA environmental services related to the subject project per your proposal dated Jan. 17, 2002 for Initial Study and Negative Declaration. The scope of work includes a turn key effort on behalf of the City of Fontana to take us through environmental assessment, public review process, noticing, and City Council process as necessary. Your quoted fee is$8,890 for your services and we ask you to refer to Account No. 95207 for billing purposes. Also, please conform to the established billing format that we recently adopted to facilitate payment. We have copies here so please ask for it when you are at City Hall. We are looking forward to quick processing to match our proposed schedule of jointly going to City Council for approval to advertise and environmental approval targeted for Mar 5 or Mar 19, 2002. Ben Minamide, P.E. Consultant Oversight City of Fontana 1/21/02 FROM :ti7)AVIDEVANSANDASSOCIATES FAX NO. :909-4815757 Jan. 17 2002 02:13PM P2 • CITY OF FONTANA SOUTH HIGHLAND SEWER • • PROJECT SCOPE AND BUDGET a, • • U c� cy � C - I A. Z" o .— ScoE � � c wo uJcLwwa wd a • QC Total PHASE 1: DATA COLLECTION,RESEARCH&ANALYST: '. :'HIsGI'b , i;?::."a,:a•; ,x, „? .: , Task 1,1; Organization Team Meeting 400 Task 1.2: Site Visit,LItcraturo Review,Research 2- 4 8 1,060 Subtotal 4 6 0 0 8 0 $1,460 PHASE 2: INITIAL STUDY&ENVIRONMENTAL CHECKLIST „ ::;f'' :',� `:' ;';:: :H� ; , ................................................v:•!. '.FOB=;-'`;:'. Task 2.1: Initial Study 4 6, 980 Project Description 4 8 4 1,000 EnvirOnnicntal Setting 4 8 4 1,000 Environmental Arsessmunt • 12 24 2,520 • Task 2.2: Environmental Checklist • 4 240 Subtotal 4 28 0 0 44 8 $5,740 PHASE 3: LEGAL NOTICES t.:;,:; Task 3.1: Notice of Intent 1 90 Task 3.2: Negative Declaration 2 4 420 Subtotal 0 3 0 0 4 0 $510 PHASE 4: ATTENDANCE AT MEETINGS AND PUBLIC HEARING: Task 4.1: Meetings with City Staff 2 4 580 Task 4.2: Public Hearings 3' 3 600 Subtotal 5 4 0 0 0 0 1,180 • GRAND TOTAL' 131 391 01 01 561 81 $8,880 gy 60 : ( . f ENGINEERS COST ESTIMATE tjPip FOR CONSTRUCTION OF 115.rifi SOUTH HIGHLAND AVENUE AND JUNIPER AVENUE SEWER IMPROVEMENT PROJECT BID NO. SB- - Item Description Estimate Unit Unit Total No. Quantity Amount Price Amount 1. Clearing and Grubbing, and mobilization. 1 LS 10,000.00 $10,000.00 2. Traffic Control, Signing and Striping. 1 LS 20,000.00 $20,000.00 3. Excavation. 6,730 CY 2.80 $18,844.00 4. Pipe bedding with selected native soil 1" max size 665 CY 11.00 $7,315.00 compacted to 90%. 5. Back filling. 5,800 CY 1.60 $9,280.00 6. 10" Extra Strength Vitirified 4,574 LF 31.00 $141,794.00 Clay Pipe Sewer (C700) . 7. 10" Extra Strength Vitirified 141 LF 31.00 $4,371.00 Clay Pipe Sewer (C1208) . 8. 4" Extra Strength Vitrified Clay Pipe Sewer Lateral per City of Fontana Std. Detail 140 LF 21.00 $2,940.00 No. 125 (Modified without cleanout wye, riser and box) 9. Sewer Manhole per City of Fontana Std. Detail No. 112, 14 EA 4,000.00 $56,000.00 Modified to 5' Diameter Manhole 10. Connection to Existing Sewer Manhole at Walnut & Cypress including Manhole Base 1 EA 1,200.00 $1,200.00 Reconstruction and Related Work 11. Remove existing asphalt 450 TON 35.00 $15,750.00 12. Construct 10 Extra Strength 2 EA 400.00 future connections with plug. $800.00 P-1 3 Item Estimate Unit Unit Total No. Description Quantity Amount Price Amount 13. Asphalt Concrete Pavement 450 TON 100.00 $45,000.00 14. Saw Cut Existing Asphalt 4,460 LF 1.70 $7,582.00 15. Sewer pipe testing per `Green LS LS 10,000.00 $10,000.00 Book' spec. 16. Construct Microtunneling, complete with 20" steel casing, jacking pit, 141 LF 130.00 $18,265.00 receiving pit, redwood skids, etc. all per details. $369,141.00 10% Contingency $36,914.00 TOTAL $406,055.00 TOTAL AMOUNT OF BID (SUM OF BID ITEMS 1 THROUGH 16) : TOTAL AMOUNT BID $ 406,055.00 TOTAL AMOUNT IN WORDS $ Four Hundred, Six Thousand. and Fifty-Five dollars P-2 < i s T Associated Engineers, Inc. CONSULTING CIVIL ENGINEERS k OD i 4? REPORT Sewer Flow Calculations for South Highland Avenue and Juniper Avenue Sewer Improvements December 2001 l Prepared for: City of Fontana 8353 Sierra Avenue Fontana, CA 92335 Prepared by: Associated Engineers 3311 E. Shelby Street Ontario, CA 91764 (909) 980-1982 PLANNING DESIGNING SURVEYING South Highland Avenue and Juniper Avenue Sewer Improvements Sewer Flow Calculations TABLE OF CONTENTS I. PROJECT DESCRIPTION 2 II. DESIGN CRITERIA 2 III. HYROLOGY 3 IV. HYDRAULIC PIPE SIZING 3 V. RECOMMENDATIONS 4 MAPS 1 LAND USE ACREAGE MAP 5 TABLES TABLE 1: Sewer Flow Velocity 6 TABLE 2: Flow Estimate Calculations 7 South Highland Avenue and Juniper Avenue Sewer Improvements—Sewer Flow Calculations I. PROJECT DESCRIPTION The South Highland Avenue and Juniper Avenue Sewer improvments (Project) consists of approximately 5,000 feet of new sewer main. The Project will run west along South Highland Avenue from Sierra Avenue to Juniper Avenue, south along Juniper Avenue to Walnut Avenue, west on Walnut Avenue to Cypress Avenue. In addition to providing sewer service to parcels adjacent to those streets, there are other areas just beyond the project alignment that may be able to be served from the new sewer main. These areas are generally east of Sierra Avenue along South Highland Avenue, and west of Juniper Avenue along South Highland Avenue. The area served by the Project is largely undeveloped, but several projects are already underway, and the completion of State Route 210 will add to the pace and diversity of development. In order to size the sewer main, a determination of the service area for the sewer was calculated based on the 2000 City Sewer Master Plan. IL DESIGN CRITERIA Based on the 2000 Sewer Master Plan Update the following design criteria were used to size the sewer lines: 1- A minimum depth of 8 feet was maintained as cover over the new sewer to allow passing under water mains and other utilities and to allow drainage of low lying areas on lots. 2- All pipes are vitrified clay pipe (extra strength) which are corrosion and abrasion resistant and which provide the following advantages: a. Life expectancy: over 100 years. b. Chemically inert: resistant to internal and external attack from solvents, acids, alkalies, gases, etc. c. Flow characteristics: low friction coefficient. d. Structural integrity : inherent load bearing capacity. e. Join tightness: resistance to root penetration and leakage. f. Abrasion resistance: exceptional resistance to abrasion and scour. g. Economics: best total value considering cost of material, installation, maintenance and useful life. 3- The design was based on the pipe half full (D/d= 0.5) since the pipe diameter is less than 12". 4- Manning roughness coefficient n = 0.013 South Highland Avenue and Juniper Avenue 2 Sewer Improvements—Sewer Flow Calculations 5- Manhole diameter = 5 feet, per city amended plan ( City Standard Detail 112) 6- Peaking factor = 2.5 7- Maximum distance between manholes = 400 feet. 8- Since-the levels of the first point and the tie —in points are existing, the target scouring velocity of 2 - 2.5 feet per second can not be maintained. At peak flow five reaches of sewer main will exceed the target. However this will occur only during the peak flows and may result in slightly higher operation and maintenance costs if deposition occurs. If the sewer main profile is adjusted to achieve the target velocities the sewer will be substantially lower and significantly increase the cost of construction. Velocity in pipes were calculated based on the above design guide lines and the existing levels, and are shown in (Table 1) III. HYDROLOGY The hydrology was developed based on a Manning Coefficient n= 0.013 which is recommended by latest studies at Stanford University that suggest after several years all sewer pipes approach a Manning's of 0.013. This is because friction normally occurs between the sewage flow and a viscous barrier on the pipe interior. The friction between the flowing sewage and the viscous layer is the same irrespective of the pipe material beneath the viscous layer. IV. HYDRAULIC PIPE SIZING Pipe sizing is based on the flow generation factors in 2000 Sewer Master Plan, generation factors which typically contain a margin of safety. The factors used are based on a high yield in gallons per acre per day category, rather than the average. Associated Engineers used the sewage flow generation factors in Table 2.1 from the 2000 Sewer Master Plan. The average flow per dwelling unit in Fontana is 279 gallons per day per the 2000 master plan. Although connections of roofs, yards, and foundation drains to sewers are legally prohibited, some designers tend to add a percentage for the very illicit roof drains that can be connected to the sanitary sewer (12 gpm for 1,200 sq. ft. of roof area per National Clay Pipe Institute Engineering Manual.' Further, allowances are often included for leakage at manholes due to street flooding during a storm. Tests indicate that leakage through manhole covers might be from 20 to 70 gpm with a depth of 1 inch of water over the cover. Such leakage might contribute amounts of storm water exceeding the average sanitary flow. South Highland Avenue and Juniper Avenue 3 Sewer Improvements—Sewer Flow Calculations 1 However, since the tributary area to the sewer is virtually undeveloped it has been assumed that the illegal roof drains will not be connected to the sewer. Also it was assumed that the future streets in the tributary area will be designed to avoid the flooding condition. Therefore no allowance was made in the flow calculations for roof drain or flood flows into the sanitary sewer. V. Recommendation: Based on the analysis performed by Associated Engineers the pipe diameter for all sewers in the Project is 10 inches. Please refer to the design calculations on Table 2. South Highland Avenue and Juniper Avenue 4 Sewer Improvements—Sewer Flow Calculations City of Fontana Sewer Design Sewer Velocity 4,.<} s u,,,s:; m r c .. ` _ k�. st r:: - •P4, " r; 4y y,: ; ^c.� t.1,-; T' ew oV ; . c.' (� A„44,,b 'yo Q v +.� qt v i,` YES "3,A '. 4 } 7 6,e a '!� hETW 1. 1 14 13 0.0428 0.0031 10 2.2 2 13 12 0.0633 0.0030 10 2.2 3 12 11 0.0888 0.0030 10 2.2 4 11 10 0.1132 0.0030 10 2.2 5 10 9 0.1449 0.0032 10 2.3 6 9 8 0.1702 0.0213 10 5.9 7 8 7 0.2117 0.0215 10 5.9 1 8 7 6 0.2643 0.0223 10 6.0 9 6 5 0.3299 0.0198 10 5.7 10 5 4 0.3741 0.0166 10 5.2 11 4 3 0.3924 0.0030 10 '2.2 12 3 2 0.4198 0.0030 10 2.2 13 2 1 0.4623 0.0035 10 2.4 14 1 Tie-in 0.5102 0.0030 10 2.2 Table 1 City of Fontana-Sewer Design V= 1.486/n r 2/3s 1/2 City of Fontana Sewer Design Flow Estimate Calculations (From Land Use Information) 454 4 t. is� ]y, 4 D T f�>.y i '6 ��. qrdtv h 1 C-G 7.38 5.38 279 1,500 11,070 27,675 27,675 0.0428 14 0.0031 3.69 2 C-G 3.53 5.38 279 1,500 5,295 13,238 40,913 0.0633 13 0.0030 4.30 3 C-G 4.39 5.38 279 1,500 6,585 16,463 57,375 0.0888 12 0.0030 4.88 4 C-G 4.21 5.38 279 1,500 6,315 15,788 73,163 0.1132 11 0.0030 5.35 5 C-G 5.46 5.38 279 1,500 8,190 20,475 93,638 0.1449 10 0.0032 5.79 6 R-PC 4.69 5 279 1,395 6,543 16,356 109,994 0.1702 9 0.0213 4.31 7 R-PC 7.7 5 279 1,395 10,742 26,854 136,848 0.2117 8 0.0215 4.67 8 R-PC 9.74 5 279 1,395 13,587 33,968 170,816 0.2643 7 0.0223 5.04 9 R-PC 7.17 5 279 1,395 10,002 25,005 ----- R-SF 5 5 279 ' 1,395 6,975 17,438 213,259 0.3299 6 0.0198 5.61 10 R-PC 1.19 5 279 1,395 1,660 4,150 ----- R-SF 7 5 279 1,395 9,765 24,413 241,821 0.3741 5 0.0166 6.07 11 R-PC 1.4 5 279 1,395 1,953 4,883 R-SF 2 5 279 1,395 2,790 6,975 253,679 0.3 924 4 0.0030 8.52 R-P 12 C 2 5 279 1,395 2,790 6,975 ----- C-G 2.86 5.38 27 9 1,500 4,290 10,725 271,379 0.4198 3 0.0030 8.74 13 R-PC 4.8 5 279 1,395 6,696 16,740 298,844 0.4623 2 0.0035 8.80 14 R-PC 4.07 5 279 1,395 5,678 14,194 329,778 0.5102 1 0.0030 9.40 Table 2 C-G General Commercial R-PC Residential Planned Community R-SF Residential Single Family Residential City of Fontana-Sewer Design Q=(K'/n) dais S1/2 City of Fontana • W Sewer Improvement Plan w z S. Highland Ave., Juniper Ave., & a > Walnut St. W • W a 0 w z Uul HIGHLAND AVENUE • a a • € 1 84 AC 3 `� Mo 3.14 AC N 5.25 AC 6.13 AC E 2.06 AC [0.50AC 0 417AC 3.15AC S.HIGHLAND AVENUE o 3s2 AC 103 0.71 40 AC 0.96 AC F. 0 79 1 2 AC 2 74 AC 2.25 AC 1'24 AC`. 184 AC 1.90 AC 2.45 AC mi.! 9 . 4.7C 4.0 AC 191 qC FAH 10 NH 11P MH 12 MH i 14'AC 5.15 AC 1.90 AC 818AC 3.72 AC 1.J0 AC 470 AC •MH 8 4.70 AC 9.55 AC 1.90 AC 1 77 rAC 3.0 AC,.. z MH 7 • 2 38 AC 14.32r' •, +2.38:AC 11 4.26 AC 4.78 AC AG ., 9.55 AC 4.78 AC 4.78AC Q• i0fi : 1.45 AC 0 50t 1.12 AC • 0 50± 4 78 AC 0 50i 19.2 AC I. 3.38 AC MH 5 0 50f ,;a a a a a a a rn: rn rn n 1.0±a "rn w,-:,, Q 'o Extet NH MH;2 •'. 3•' 1Ot WALNUT STREET / • • MH 4 10' VCP MH i *. a' � g' �� "1"' 4.33 AC. 4.33 AC < 0.41t 0.95± 2.39 AC al 4.78 AC 2.39 AC 1.94 AC • 2.01 AC 9.55 AC ,. • Land Use Acreage IV ap NTS N .,...tpc (\ 0410(61 . . ,‘_„,e, South Highland Avenue and Juniper Avenue Sewer Improvements Project Schedule Task Duration No. Task Description (days) Start Finish 1 Complete 90% Plans, Specs & Cost Estimate 9 December 10, 2001 December 20, 2001 2 City review and comment 10 January 2, 2002 January 16, 2002 3 Receive City comments 1 January 17, 2002 January 17, 2002 4 Revise plans and specs 5 January 18, 2002 January 24, 2002 5 Submit 100% Plans, Specs & Cost Estimate 1 January 25, 2002 January 25, 2002 6 Final review and approval 5 January 28, 2002 February 4, 2002 7 Prepare Authorization to Advertise Council Letter 3 February 5, 2002 February 7, 2002 8 Circulate for approvals 10 . February 11, 2002 February 26, 2002 9 City Council approval to advertise 1 March 5, 2002 March 5, 2002 10 Public bid notice in newspaper/green sheet 20 March 6, 2002 ' April 3, 2002 11 Open bids 1 April 4, 2002 April 4, 2002 12 Prepare award agenda_item 3 April 8, 2002 _ � �,�April 10, 2002 �5Ssc 13 Circulate for approvals _/10 , April 11, 2002_ _ April 24, 2002 to Nc� 14 Submit item to City Clerk 1 April 25, 2002 r April 25, 2002 k 15 CityCouncil Award Ma y 7, 2002 May7, 2002 C,t - k 16 Contractor obtains & submits req'd documents 20 May 8, 2002 June 4, 2002 17 City review of contract package 5 June 5, 2002 June 11, 2002 18 Notice to Proceed issued 1 June 12, 2002 June 12, 2002 19 Pre-construction meeting 1 June 13, 2002 June 13, 2002 20 Mobilization 10 June 13, 2002 June 26, 2002 21 Pipe delivery 10 June 13, 2002 June 26, 2002 22 Construction 20 June 27, 2002 July 29, 2002 23 Testing and final inspection 5 July 30, 2002 August 5, 2002 24 Prepare Notice of completion Council item 3 August 6, 2002 August 8, 2002 25 Circulate for review and approval 10 / August 12, 2002 August 26, 2002 26 Submit item to City Clerk of agenda 1 August 27, 2002 August 27, 2002 27 Council approves final acceptance 1 September 3, 2002 September 3, 2002 Associated EngineersLETTER. OF TRANSMITTAL 11 j, 3311 E. Shelby Street Ontario, CA 91764 Inc (909) 980-1982 Fax (909) 941-0891 To: City of Fontana Date: December 20, 2001 8353 Sierra Avenue Project: Sewer Improvement (SP-46-01) Fontana, CA 92335 Job Number: 01-064 Attention: Mr. Ben Minamide -- Z.i"L IG c eerin q Dept VIA: • U.S. MAIL ■ UPS ■ AE DELIVERY • FEDEX Copies Date No. Description Sets 5 Sewer Improvement Plans-36"x 24" Sizes (12 Sheets) Sets 3 Sewer Improvement Plans-17"x 11" Sizes (12 Sheets) Binders 5 Specifications for the Construction of Sewer Improvement on Walnut St., Juniper Ave., and S. Highland Ave. Sets 3 Sewer Sizing Study Set 1 Preliminary Environmental Study (PES) (Signed) Sets 3 Engineer's Cost Estimate This is sent: ■ For Your Approval • Per Your Request • For Your Information ,/ For Your Review and Comment ,/ For Your Use • For Signature Remarks: o By: Elias A. •usuego, Jr. II ivil Engineering Designer Copy— File ■ Copy - ■ Copy - Clear Day r Page 1 of 1 Carla Pursel From: Carla Pursel /gent: Tuesday, December 18, 2001 7:54 AM To: 't mh@assoc-eng.com' DA, pia) °2-- Cc: /Ben Minamide; Felipe Molinos Subject: So. Hig land &Juniper Sewer Importance: High Tom- We are in receipt of two invoices, dated 11/19 and 12/6. Since this project has changed hands here at the city.I've been asked to forward this information to you: All invoicing for the South Highland & Juniper Sewer Project is to be forwarded to Ben Minamide in the Special Projects Department. The invoicing format should be presented in the attached format. If you have any questions, please call Ben at 909.350.651,9, or you may contact me at the number listed below. Thx- cp Carla S. PurseC Administrative Assistant Redevelopment & Special Projects 909.350.6792 12/18/01 /~ ~ ��� '��� ' � ������������� N�� �����m��N�Nmm����� ��mm �mmm���m ��� �mmmm. ' CONSULTING 0VULENGINEERS STREET, �oo eoO�8uuR\X�oe �U*oo a". �" ~`~ —. ' > � ' 01-0 4 S. HIGHLAND & JUNIPER SEWER IMPVTS. FONTANAv CI�Y OF INV. DATE 8353 SIERRA 'AVENUE INVOICE # : 043099 FONTANA, CA | 92335 PROJECT # : 01 064- ATTN: FELIPE MOLINOS � CLIENT REF: 02-6T002 ^�- S. HI8HLAND & JUNIPER SEWER IMPVTS. | | i i FOR PROFESS AL SERVI CE3 RENDERED TH U8H 11/30/O1 ' DIRE SALARIES EXPENSE .00 2.5600 .00 � SALA IES AT FIXED RATES 8,322.30 OTHER DIRECT CHARGES .00 F. DUE.'UPSET: 69,500.00 // PRIOR BILLINGS 32,533.83 ' ' --_----------- | 36,966. 17 ** TOTAL ** 8,322.30 | LESS RETAINAGE * 832.23 ` AMOUNT DUE THIS lNVOICE ** 7,490.07 ! . i | i | � , ! / ' TRH 043099 examine this statement carefully. If, in ten days, no error is reported the account vi||b000nuidomuoormm � Legal Rate nf Interest will ba charged on all past due accounts. ^ ' ������"������� ������"��������� Inc.���wm��m��mm�m��� ��mm �mmmp��m ��n Nmmmw CONSULTING C|V|LENGINEERS ' r ~~ 331 s SHELBYGTR�sTONTAR|[\CAo17e4*87u �Oy euo�euoFAX�po �U�8y � ' ' � | ` | �� / ' ` ! 01-064 S. HIGHLAND JUNIPER SEWER IMPVTS. | ' ` FONTANA, CITY OF INV. DATE : 12/06/01 8353 SIERRA AVENUE INVOICE # : 043099 _ FONTANA, CAI 92335 PROJECT # : 01-064 ATTN: FELIPE MOLINOS ` CLIENT REK02-6T002 SALARY & EXPENSE DETAIL � | � � � � � DESIGN � -------------�--------------------� | SALARIF8 AT F7XED RATES � HOURS F7ATE AMOUNT r MAN SURVEY TARTY | 2-MAN SURVEY PARTY 11/23/01 2.50 : ** 2.50 175.00 _ 437.50 ASSISTANT EN INEER ELIAS A. BU UE8O 11/23/01 4.50 ELIAS A. BU8UEGO 11/30/01 32.00 ` � *** 36.50 85.00 3, 102.50 ` LICENSED LANb SURVEYOR ` JANEEN E. NEDLIK 11/30/01 *** .50 98.0O 49.00 WALTER I . WILLIAMS 11/30/01 1 .50 ! *** 1 .50 98.00 147.00 � ENGINEERING IDE p � DIANN L. LA RICCIA 11/23/01 .60 *** .60 48.00 28.80 DOLORES Z. MOREIRA 11/09/01 2.60 DOLORES Z. MOREIRA 11/16/01 2.00 DOLORES 7, OREIRA 11/23/01 2.00 | � DOLORES Z. MOREIRA 11/30/01 1 .50 *** 8.00 48.00 384.00 ADMINISTRATI\/E ASSISTANT | PRISCILLA . EMPERAD 11/30/01 3.50 i *** 3.50 38.00 133.00 | / � �Please examine this statement carefully. If, in ten days, no error is reported the account will be considered correct. Legal Rate nf Interest will be charged onal|postdueaccounts. _ � Associated Engineers, Inc.���wm�mN�Nmm����� ��mm �mm��m�m �m� �mmmw CONSULTING OK/ULENGINEERS � r - ~~ 3311 E.SHELBY STREET,ONTARIO,CA 91764-4872 (909)980-1982 FAX(909)941-0891 � 01-064 S. HIGHLAND & JUNIPER SEWER IMPVTS. / � FONTANA, C14Y OF INV. DATE : 12/06/01 8353 SIERRA VENUE INVOICE # : 043099 FONTANAv CAI 92335 PROJECT # : 01-064 ATTN: FELIPE MOLINOS | CLIENT REF: 02-6T002 SALARY & EXPEN8E DETAIL � ^ ' � DESIGN (CON` T) � _-----_------ --------------------- � / SALARIES AT FIXED RATFS HOURS KATE AMOUNT ADMINISTRATIYE ASSISTANT TEMPORARY RICAL-1 11/30/01 1l .25 *** 11 .25 38.00 427 .50 PROJECT MANAYInN ' JAMES L ELLIOTT 11/23/01 .50 *** .50 110.00 55.00 THOMAS R. HPLLIMAN 11/09/01 11 .00 ' THOMAS R. HPLLIMAN 11/16/01 3.00- TH13MA8 R. HOLLIMAN 11/ 16/01 3.00 � THOMAS R. HOLLIMAN 11/16/01 9.00 THOMAS R; H LIMAN 11/23/01 3.00 THOMAS R. HOLLIMAN 11/30/01 9.00 *** 32.00 110^00 31520.00 . -------_ ---_------ 96.85 8,184.30 PRE-CONSTRUCT�ON--------_---- - ---------------__- � ` SALARIES AT FIXED RATES / HOURS RATE AMOUNT ADMINISTRATI VE ASSISTANT PRISCILLA Q EMPERAD 11/23/01 1 .00 *:* 1 .00 38.00 38.00 ! | ________ ------------ I .00 38.00 � tome ` oxamhnthis statement carefully. If, in ten days, no error is reported the account will be considered correct. | Legal Rate of Interest will be charged nn all past due accounts. , /~ Assoóiatèd Engineers, Inc. CONSULTING CIVIL ENGINEERS 331 E.SHELBY STREET ONTARIO,CA 91764-4872 (909)980-1982 FAX(909)941-0891 0 —064 S. HIGHLAND j PER SEVIER I MP v Ts FONTANAI Y (DE INV DATE: g 12/06/01 S I IERRA AVE:NUE: INVOICE # :; 04:3099 NA,) A 9 2::3:3 PROs.J E:C:T # 0 1 064 A"r FEL E :I:NOS C L.I ENT REF S A L.. A R Y EXPENSE D E "I" A I L. • ** iota Pro.ject 1—0 4:;41, :DO • • Please examine this statement carefully. If, in ten days, no error is reported the account will be considered correct. Legal Rate of Interest will be charged on all past due accounts. . ������������� ������������ N�� ����wmm�mmNm������ Engineers, �mmm�° CONSULTING CK/U- ENGINEERS uo11EGHELBY STREET,ON7AB|O\CAo176+487o (909)euo-1euu FAX(9no)941-089 ' 01-064 S. HIGHLAND & JUNIPER SEWER IMPVTS. FONTANA, CITY 8F INV. DATE : 11/19/01 � 8353 SIERRA AVENUE INVOICE # : 043017 F8NTANA, CA 92335 PROJECT # : 01-064 � ATTN: FELIPE MOLINOS CLIENT REF: 02-6T002 ` S. HIGHLAND & JUNIPER SEWER IMPVTS. , FOR PROFESSIONAL SERVICES RENDERED THROUGH 10/31/01 DIRECT SALARIES EXPENSE .00 2.5600 .00 SALARIES AT FIXED RATES 29"774.50 ' OTHER DIRECT CHARGES 2:759.33 � -------------- FEE UPSET: 69,5O0.00 - PRIOR BILLINGS .00 _--------_---- � 69,500.00 ** TOTAL ** 32,533.03 LESS RETAINAGE * 3053.38 � � AMOUNT DUE THIS INVOICE ** 299280.45 ' ` ' TRH ^ 043017 Plono examine Cis statement carefully. if, in ten days, no error is reported the account will bo considered correct. Legal Rate uf Interest will be charged on all past due accounts. ~_ �&m�N���N�°�����°� ��0����0�������� Inc. CONSULTING C|VULENGINEERS � �����mm�mmNmm�m��� ��mm��Nmmm�m�mwm� Nmmmm 3o1� E GHELaYGTREETONTARO CA �us ouu4euuFAx�O3 mw�un1 ' ' ' ~ | �� | NU� 01-064 S. HIGHLAND & JUNIPER SEWER IMPVTS. ' FONiANA, CITY OF INV. DATE : 11/19/01 8353 SIERRA AVENUE INVOICE # : 043017 FONTANA, CA 92335 PROJECT # : 01-064 ATTN: FELIPE MOLINOS CLIENT REF: 02-6T002 ^ SALARY & EXPENSE DETAIL ' DES I8N ---------------------------------- SALARIES AT FIXED RATES HOURS RATE AMOUNT SURVEY PARTY 0 MAN) ` 1 MAN SURVEY PARTY 08/31/01 .50 *** .50 130.00 65.00 2 MAN SURVEY PARTY 2-MAN SURVEY PARTY 08/24/01 1 .50 2-MAN SURVEY PARTY 08/31 /01 1 "50 *** 3.00 175.00 525.00 3 MAN SURVEY PARTY 3-MAN SURVEY PARTY 08/24/01 2.00 3-MAN SURVEY PARTY 08/24/01 2.50 3-MAN SURVEY PARTY 08/31/01 4.50 *** 9.00 220.00 1 ,980.00 ASSISTANT ENGINEER ELIAS A. BUSUEGO 09/28/01 18.00 ELIAS A. BU8UE00 10/05/01 22.00 ELIAS A. 8U8UE8O 10/12/01 22.00 ELIAS A. BUSUE8O 10/19/01 34.00 ` ELIAS A. BUSUE8O 10/19/01 4"00- ELIAS A. BU8UE8O 10/26/01 24.00 ` ELIAS A. BUSUE8O 10/31/01 35.50 *** 151 .50 85.00 12,877.50 LICENSED LAND SURVEYOR WAL |ER I. WILLIAMS 08/31/01 8.00 , � Um0000un will be P��ua�m�o����ememo��u� � in$md�onoem reported o�o�� v�o Legal Rate nf Interest will be charged on all past duo accounts. � Associated Engineers, N�� _ ����*mm�m�Nmm����� ��mm���mm��m�mmm� �mmmw. CONSULTING CIVIL ENGINEERS ` . uu11E.GHELBY STREET,ONTAn0.OAo17a4-4u7u (909)9801e82FAX(909)941-0891 ] �~ 01-064 S. HIGHLAND & JUNIPER SEWER IMPVTS. � � ^ ' FONTANA, CITY OF INV. DATE : 11/19/01 . 8353 SIERRA AVENUE INVOICE # : 043017 FONTANA, CA 92335 PROJECT # : 01-064 ATTN: FELIPE MOLINOS ' CLIENT REF: 02-6T002 � � SALARY & EXPEN8E DETAIL � � � DESIGN (CON ' T> _------------------_--------------- � ` SALARIE8 AT FIXED RATES HOURS RATE AMOUNT LICENSED LAND SURVEYOR WALTER I . WILLIAMS 09/28/01 8.0) � WALTER I . WILLIAMS 10/05/01 3.00 ` WALTER I . WILLIAMS 10/19/01 8.00 WALTER I . WILLIAMS 10/26/01 1 .00 *** ?8.00 98.00 2044.00 CADD TECHNICIAN 8RETT ANDERSON 10/31/01 3.00 *** 3.00 66.00 19800 ALEX ESTEPA 10/05/01 29.50 / ALEX ESTEPA 10/12/01 26.00 , *: : 55.50 66.00 3,663.(}0 � � � ENGINEERING AIDE � DOLORES Z. MORF7RA 09/21/01 5.50 | � DOLORES Z. MOREIRA 09/18/01 2.00 � DOLORES Z. MOREIRA 10/05/01 2.50 � DOLORES Z. MOREIRA 10/12/01 3.50 DOLORES z. MOREIRA 10/1p/01 1 .50 DOLORES Z. MOREIRA 10/26/01 .50 DOLORES Z. MOREIRA 10/31/01 1 .50 � *** 17.00 48.00 816.00 ADMINISTRATIVE ASSISTANT PRI8CILLA A. EMPERAD. 06/29/01 .50 PRISCILLA A. EMPERAD 07/06/01 1 .00 Please oxamhethis statement carefully. If, in ten days, no erroris reported the account will bo considered correct. Legal Rate uf Interest will be charged on all past due accounts. �=���������� ����"������� Inc. CONSULTING�����m��mm�m������ ��mm��Nmm����m �mn Nmmmm �3311 E.GHELBy STREET,ONTAR|[\CAe1TG+4u7o (909)auo1000 FAX(9n3)941-0891 � 01-064 S. HIGHLAND & JUNIPER SEWER IMPVTS. � FONTANA, CITY OF INV. DATE : 11/19/01 � 8353 SIERRA AVENUE INVOICE # : 043017 FONTANA, CA 92335 PROJECT # : 01-064 ATTN: FELIPE MOLlNOS � � CLIENT REF: 0?-6T002 � SALARY & EXPENSE DETAIL � DES I8N (CON ' T) ------------------A-_-------------- � SALARIES AT FIXED RATES HOURS RATE AMOUNT � ADMINISTRATIVE ASSISTANT � PRISCILLA A. EMPERAD 07/13/01 .50 PRISCILLA A. EMPERAD 10/26/01 6.50 *** 8.50 38"00 323"00 PROJECT MANAGER JAMES L ELLIOTT 08/24/01 .50 *** .50 110.00 55"00 THOMAS R. HOLLIMAN 09/07/01 2.00 THOMAS R. HOLLIMAN 09/14/01 3.00 THOMAS R. HOLLIMAN 09/21/01 6.00 THOMAS R. HOLLIMAN 09/28/01 4.00 � THOMAS R. HOLLIMAN 10/05/01 4.00 THOMAS R. HOLLIMAN 10/19/01 11 .00 THOMAS R. HOLLIMAN 10/26/01 13.00 THOMAS R. HOLLIMAN 10/31/01 16.00 *** 59.00 110.00 69490.00 SENIOR ADMINISTRATOR THOMAS P. MANLEY 09/21/01 6.00 ' 1HOMAS P. MANLEY 09/21/01 6.00- -------- --___----_ 335.50 299736.50 OTHER EXPENSES QTY RATE AMOUNT JOB EXP-OTHER SUBS ' Please m��this statement carefully. if, in ten days, no error is reported the account will be considered correct. , Legal Rate of Interest will ba charged on all past due accounts. - ������������� ����°�������� Inc.���~m��mmN������� ��mm���mm����mwmn �mmmm CONSULTING CIVIL ENGINEERS � � ` 3311 EGHsLoY STREET,ONlAR[\CAm7e+4u7u (909)e8o-1eao FAX(9oo)941-089 , NK� ` 01-064 S. HIGHLAND & JUNIPER SEWER IMPVTS. ' � ' FONTANA, CITY OF INV. DATE : 11/19/01 8353 SIERRA AVENUE INVOICE # : 043017 FONTANA, CA 92335 PROJECT # : 01-064 ATTN: FELIPE M0-INOS CLIENT REF: 02-6T002 ' SALARY & EXPENSE DETAIL , DES I8N (Con ' t) __-------------------_---__-_------ ' QTY RATE AMOUNT JOB EXP-OTHER SUBS LANDATA AIRBORNE SYSTEMS 083006 09/30/01 100014 09/30/01 *** 2,472.50 ** TOTAL 2:472.50 JOB EXP - REPRO CONTINENTAL GRAPHICS ' 080009 08/31/01 SEPT. 09/30/01 *** 134.37 ' ** TOTAL 134 .37 JOB EXP - OTHER MISC. SO CAL EDISON 009616 10/31 /01 *** 152.46 � ** TOTAL 152.46 ------_----- � 2r759.33 Please examine this statement carefully. If, in ten days, nu error is reported the account will be considered correct. Legal Rate of Interest will be charged on all past due accounts. ��=^�������������� ������~��������� Inc.������m�m��mm����� ��mm���mm����mwmn Nmmmw CONSULTING CIVIL ENGINEERS uu�1s�G�s�aYGTREsTON�g�O.CAe17o4�o7u �oy>ouu'1euo FAX�oe 941'0891 / ~ 01-064 S. HIGHLAND & JUNIPER SEWER IMPVTS. � FONTANA, CITY UF INV. DATE : 11/19/01 � 8353 SIERRA AVENUE INVOICE # : 043017 FONTANA, CA 92335 PROJECT # : 01-064 ' ATTN: FELIPE MOLINOS CLIENT REF: 02-6T002 SALARY XPENSE DETAIL ^ PRE-CONSTRUCTION ----------------------------------- SALARIE8 AT FIXED RATES ' HOURS RATE AMOUNT ADMINISTRATIVE ASSISTANT PRISCILLA A. EMPERAD 10/31/01 1 .00 *** 1 .00 38.00 38.00 � -------- ---------- � 1 .00 38.00 ** Total Project 01-064 321533.83 ' ' Please examine this statement carefully. If, in ten days, no error is reported the account will bo considered correct. ` Legal Rate of Interest will bo charged on all past due accounts. D.t €a, t. V South Highland Avenue and Juniper Avenue Sewer improvements Project Schedule Task Duration No. Task Description (days) Start Finish 1 Complete 90% Plans, Specs & Cost Estimate 9 December 10, 2001 December 20, 2001 2 City review and comment 10 January 2, 2002 January 16, 2002 3 Receive City comments 1 January 17, 2002 January 17, 2002 4 Revise plans and specs 5 January 18, 2002 January 24, 2002 5 Submit 100% Plans, Specs & Cost Estimate _ 1 January 25, 2002 January 25, 2002 6 Final review and approval _ 5 January 28, 2002 . February 4, 2002 7 Prepare Authorization to Advertise Council Letter 3 February 5, 2002 February 7, 2002 8 Circulate for approvals 10 February 11, 2002 February 26, 2002 9 City Council approval to advertise 1 March 5, 2002 March 5, 2002 10 Public bid notice in'newspaper/green sheet 20 March 6, 2002 . April 3, 2002 11 Open bids 1 April 4, 2002 April 4, 2002 4,5 12 Prepare award agenda item 3 April 8, 2002 April 10, 2002 jz ~>�1a �� 13 Circulate for approvals 10 April 11, 2002 April 24, 2002 14 Submit item to City Clerk 1 April 25, 2002 April 25, 2002 15 City Council Award 1 May 7, 2002 May 7, 2002 16 Contractor obtains & submits req`d documents 20 May 8, 2002 June 4, 2002 17 City review of contract package 5 June 5, 2002 June 11, 2002 18 Notice to Proceed issued 1 June 12, 2002 June 12, 2002 19 Pre-construction meeting 1 June 13, 2002 June 13, 2002 • 20 Mobilization 10 June 13, 2002 June 26, 2002 21 Pipe delivery 10 June 13, 2002 June 26, 2002 22 Construction 20 June 27, 2002 July 29, 2002 23 Testing and final inspection 5 July 30, 2002 • August 5, 2002 24 Prepare Notice of completion Council item 3 August 6, 2002 August 8, 2002 25 Circulate for review and approval 10 August 12, 2002 August 26, 2002 26 Submit item to City Clerk of agenda 1 August 27, 2002 August 27, 2002 27 Council approves final acceptance 1 September 3, 2002 September 3, 2002 e.� P�A,c. '- ,�/ 1, t 3(0-1 Associated Engineers, Inc. CONSULTING CIVIL ENGINEERS 3311 E.SHELBY STREET,CA 91764-4872 (909)980-1982 FAX(909)941-0891 November 27, 2001 W-N) 4t nA Mr. Paul Balbach \y Principal Transportation Engineer City of Fontana 8353 Sierra Avenue Fontana, CA 92335-0518 Subject: South Highland Avenue and Juniper Avenue Sewer Improvements-Schedule Dear Mr. Balbach, Per the request of Mr. Ben Minamide we have developed the following calendar of dates for the South Highland Avenue and Juniper Avenue Sewer Improvements design. 1. Submit 90% Complete Plans, Specifications, and Engineer's Estimate December 26, 2001 2. City review and comment complete January 8, 2002 3. Submit 100%complete plans, specifications, 4. Final engineer's estimate January 14, 2002 5. Final review and approval by City January 18, 2002 6. Advertise for bids January 21, 2002 Id( errj‘°j4:1.6 7. Open bids February 4, 2002 8. Certify CEQA, authorize bids, award contract February 19, 2002 !vw ° 9. Notice to Proceed to contractor March 5, 2002 6P 10. Construction complete&accepted by council May 7, 2002 We believe that this schedule will allow for the proper review periods within the City and allow for timely submittals for council action. If you have any questions please contact me at (909) 980-1982. Y r ly, Thomas R. Holliman, PE Senior Project Manager Cc: Ben Minamide, City of Fontana Job No.01-064 PLANNING DESIGNING SURVEYING . I;ocal Assistance Procedures Manual EXHIBIT 6-A Preliminary Environmental Studies(PES)Form PRELIMINARY ENVIRONMENTAL STUDY(PES) FORM Agency(Dist-Co-Rte-Agency): Project Number(Federal Prog.Prefix-Proj.No.(Agrmnt No.): Project Location: Project Description: EXAMINE FOR POTENTIAL EFFECTS ON THE ENVIRONMENT, DIRECT OR INDIRECT,AND ANSWER THE FOLLOWING QUESTIONS To Be A. The Physical Environment Yes Determined No 1. Is the project a Type I project as defined in 23 CFR 772.5(h); "construction on new location or the physical alteration of an existing highway which significantly changes either the horizontal or vertical alignment or increases the number of through-traffic lanes." 2. Are there water resources(rivers,streams,bays,inlets,lakes, drainage sloughs)within or immediately adjacent to the project area? 3. Is project within a designated sole-source aquifer? 4. Is project within the State Coastal Zone? 5. Is the construction area located within a regulatory floodway or within the base floodplain(100-year)elevation of a water course or lake? 6. Is the project within or immediately adjacent to a Wild and Scenic River System? 7. Is there a potential for a federally-listed,threatened,or endangered species(including candidate species)or their critical or sensitive habitat within the construction area? 8. Is there a potential for wetlands within the construction area? 9. Is there a potential for agricultural wetlands within the construction area? 10. Air Quality a. Is the project included in a currently conforming regional transportation plan(RTP)and transportation improvement program(TIP)and that there have been no substantial changes in the design concept and scope as used in the TIP? b. Is the project exempt from the requirement to determine conformity (40 CFR 93.126)? 11. Is the project in a non-attainment or maintenance area?(National Ambient Air Quality Standards) Page 6-29 February 1, 1998 EXHIBIT 6-A Local Assistance Procedures Manual, Preliminary Environmental Study(PES)Form To Be Yes Determined No 12. Is there a potential for prime or unique farmlands within or immediately adjacent to the construction area? 13. Is there a potential for hazardous materials(including underground tanks)or hazardous material remains within or immediately adjacent to the construction area? 14. Are there any publicly-owned public parks, recreation areas,or wildlife or waterfowl refuges[Section 4(f)]within construction area? 15. Are there any aesthetically visual resources within the project area? B. The Social and Economic Environment 16. Will the project require any right of way, including partial or full takes? Consider construction easements and utility relocations. 17. Is the project inconsistent with plans and goals adopted by the community? 18. Will the project result in the need for public services,including utilities other than those presently available or proposed? 19. Will the project involve changes in access control? 20. Will project involve the use of a temporary road,detour or ramp closure? 21. Will the project reduce available parking? 22. Will the project require future construction to fully utilize the design capabilities included in the proposed project? 23. Will the project generate public controversy based on potential environmental effects? 24. Will project construction encroach on State or Federal Lands? 25. Are there National Register listed or potentially eligible historic properties[Section 106,Section 4(f)]within the construction area? Page 6-30 February 1,1998 r Local Assistance Procedures Manual EXHIBIT 6-A Preliminary Environmental Studies(PES)Form DATA AS REQUIRED TO SUPPORT THE CONCLUSIONS OF THIS CHECKLIST SHOULD BE ATTACHED OR AVAILABLE FROM THE LOCAL AGENCY UPON REQUEST (Check to Indicate Required Technical Studies,Coordination,Permits or Approvals) C. REQUIRED TECHNICAL STUDIES D. COORDINATION E. PERMIT/APPROVALS • NOISE STUDY _Traffic Related _ FHWA Construction Related 0 WATER QUALITY STUDY _Discharge Dredged/Fill material.(US waters) _ U.S.Army Corps of Engineers — Issues Section 404 Permit _Construction in Navigable Waters _ U.S.Army Corps of Engineers — Section 10 Permit _Construction of Bridges/Causeways Across _ U.S. Coast Guard _ Approves Plans Navigable Waters Construction of Bridge _ California Regional Water Quality _ Water Quality Control Board Certification _Stream or Lake Alteration — California Department of Fish&Game _ Section 1601/03 Permit NEPA/404 MOU FHWA ii SOLE SOURCE AQUIFER — EPA(S.F.Regional Office) _ Contamination Threat O COASTAL ZONE _ State Coastal Zone Management agency _ Coastal Zone Consistency (California Coastal Commission(CCC)) 0 FLOODPLAIN STUDY * _ Federal Emergency Management Agency FHWA Floodplain Finding ii WILD & SCENIC RIVERS _ U.S.Department of Interior Heritage Conservation/Recreation Service • BIOLOGY STUDY * _ FHWA _ Sec 7 Consultation California Department of Fish&Game _ Incidental Take Permit • WETLANDS STUDY * _ FHWA/EPA Wetlands Findings _ U.S. Fish& Wildlife U.S.Army Corps of Engineers _ Verifies juris. wetlands _ National Marine Fisheries Service Agricultural Wetlands _ Natural Resources Conservation Service _ Verifies agri. wetlands ▪ AIR QUALITY STUDY* — FHWA _ Conformity Finding • FARMLANDS STUDY _ Natural Resources Conservation Service _ Verifies prime/unique U.S.Army Corps of Engineers Approves Conversions *FHWA has responsibility for consultation under regulation or interagency agreement or FHWA has responsibility for a finding or determination required by law,regulation or Executive Order. Page 6-31 February 1, 1998 EXHIBIT 6-A Local Assistance Procedures Manual Preliminary Environmental Study(PES)Form C. REQUIRED TECHNICAL STUDIES D. COORDINATION E. PERMIT/APPROVALS ❑ HAZARDOUS MATERIAL STUDY _ 1. CALIF. EPA; (Cleanup of Hazardous Material Sites) Department of Toxic Substances Control, Biennial Reports, Lists of Active Annual Workplan Sites 2. CALIF. OPR;Hazardous Wastes& Substances Sites List, List of Contaminated Sites 3. LOCAL; Health&Human Services Dept., Hazardous Waste Operations Division ❑ SECTION 4(1) EVALUATION * _ FHWA _ Makes Determination Public Official w/Jurisdictional Responsibility. SHPO/ACHP (as appropriate) DOI/DOA/HUD/USDA (as appropriate) ❑ SECTION 6(f) EVALUATION _ Park Official DOI ❑ VISUAL IMPACT STUDY(AESTHETICS) _ FHWA ❑ RELOCATION IMPACTS STUDY _ State & Local Planning Departments ❑ SOCIO-ECONOMIC STUDY _ Airports, Schools, State and Local Planning Departments ❑ TRAFFIC _ FHWA ❑ SECTION 106 STUDY * _APE Map _ Caltrans _ Determines applicability of Minimal APE FHWA _ Approves APE SHPO/ACHP (as appropriate) Local Preservation groups and/or Native _ American Tribes _ Historic Property Survey Report (HPSR) _ FHWA _ Concurs or Consults with SHPO/ACHP ❑ CONSTRUCTION/ENCROACH ON STATE LANDS _Under State Lands Commission Jurisdiction _ State Lands Commission _ General Permit/Revise General Plans _ Under Caltrans Jurisdiction _ Caltrans _ Encroachment Permit ❑ CONSTRUCTION/ENCROACHMENT _ U.S.Bureau of Reclamation _ Encroachment Permit ON FEDERAL LANDS _ Private Land Owner _ Right of Entry Permit Additional studies may be required for other Federal Agencies. * FHWA has responsibility for consultation under regulation or interagency agreement or FHWA has responsibility for a finding or determination required by law,regulation or Executive Order. Page 6-32 February 1, 1998 Local Assistance Procedures Manual EXHIBIT 6-A Preliminary Environmental Studies(PES)Form F. Public Hearing and Public Availability _ Not Required _ Opportunity for a Public Hearing _ Notices of Availability _ Public Hearing Required Environmental Document ONLY G. Preliminary Environmental Document Classification(NEPA) Based on the evaluation of the project,the environmental document to be developed should be: _ Environmental Impact Statement Environmental Assessment Categorical Exclusion,with required technical studies(involving Federal action) _ Programmatic Categorical Exclusion,without required technical studies _ Programmatic Categorical Exclusion,with required technical studies(not involving Federal action) Prepared by: Date Telephone#: This document was prepared under my supervision,in accordance with the Local Assistance Procedures Manual, Exhibit 6- B, "Instructions for Completing the Preliminary Environmental Study Form." Signature local agency: Date: Telephone#: I have reviewed this Preliminary Environmental Study(PES)form and determined that the submittal is complete and sufficient. I concur with the studies to be performed and the recommended level of environmental document(if required). Signature DLAE: Date: Telephone#: THE FOLLOWING SIGNATURE IS REQUIRED FOR EAs, EISs, REGULAR CEs, AND (WHEN REQUESTED)FOR PROGRAMMATIC CEs: I have reviewed this Preliminary Environmental Study(PES)form and determined that the submittal is complete and sufficient. I concur with the studies to be performed and the recommended level of environmental document. Signature District Environmental: Date: Telephone#: FHWA REVIEW of PES RECOMMENDED YES ❑ NO ❑ THE FOLLOWING SIGNATURE IS REQUIRED FOR EAs, EISs, AND (WHEN REQUESTED) FOR REGULAR CEs: H. I concur with the studies to be performed and the recommended level of environmental document. Signature FHWA: Date: Telephone#: Distribution: Original: District Local Assistance Engineer Copy: Local Agency Project Files Page 6-33 February 1, 1998 EXHIBIT 6-A Local Assistance Procedures Manual ' Preliminary Environmental Study(PES)Form AN•1 (ty, 'I. OW) ' a, U (t),\70 111 a � ‘‘V Page 6-34 February 1, 1998 Local Assistance Procedures Manual EXHIBIT 6-B Instructions for Completing the PES Form INSTRUCTIONS FOR COMPLETING THE PRELIMINARY ENVIRONMENTAL STUDY(PES) FORM When a local agency desires Federal-aid funding for preparing environmental studies and preliminary engineering, the local agency submits a "Request for Authorization" form to the DLAE. The local agency may not proceed with reimbursable activities prior to the projects inclusion in a federally approved FSTIP and receipt of"Authorization to Proceed" notification from Caltrans. The local agency prepares the Preliminary Environmental Study (PES) form after conducting a site visit of the project area, reviewing current inventories, records, maps, and information relevant to the area, and after consulting with agencies with expertise in the affected environmental elements (water, air, wildlife, plants, etc.), and/or permit or license authority, over the proposed project. Agency (Dist-Co-Rte-Agency): Fxample: 03-BUT-32-Butte Co - Project Number (Federal Prog.Prefix-Proj. No.(Agreement No.): STPL XXXX (001)_ Project Location: Example:Located 3 miles east of the City of Chico on Rte 32. Project Description (Briefly describe major components of the proposed work:) Example: Widening and signals or overlay. Indicate the length of the project to the nearest one-tenth of a mile. If the project is a spot location, use 0.1 mile. A. The Physical Environment: The following sources of information should be consulted prior to answering Questions 1-33 or before checking "NO" potential effect (direct or indirect) on the following environmental attributes: 1. Noise: Consult 23 CFR 772.5(h); to determine if this is a Type I project; "construction on new location or the physical alteration of an existing highway which significantly changes either the horizontal or vertical alignment or increases the number of through-traffic lanes." If"No" make sure that the project description (on the PES form and on the CE) clearly states that the project will not change the alignment or increase the number of through- traffic lanes. If"Yes" or"To Be Determined," further study will be required. Check Noise Study under Section C of the PES form and request an early coordination meeting prior to undertaking the Noise Study to determine if the project will result in predicted traffic noise levels that approach or exceed the noise abatement criteria, or if the predicted traffic noise levels will approach (1 dBA less than Noise Abatement Criteria) or substantially (12 dBA) exceed existing noise levels? When project construction involves pile driving, structure demolition, blasting, etc., the noise study will also need to consider land uses or activities which may be affected by construction noise and determine the measures which are needed in the plans and specifications to minimize or eliminate adverse construction noise impacts to the community. (Refer to 23 CFR 772.19 and to FHWA's Highway Traffic Noise Guidance and Policy, transmitted by letter dated July 11, 1995, for specific instructions on undertaking a Noise Study and preparing a Noise Report) 2. Water Quality: Review maps to determine if there are water resources (i.e., rivers, streams, lakes,. reservoirs, impoundments, bays, inlets, estuaries, wetlands, drainage sloughs, vernal pools or swales) within or immediately adjacent to the project area? Confirm and note presence or absence during site visit. Are there water resources in the immediate project vicinity that may be affected by the project? If"No," include a statement, under Project Description on the PES form and under Project Description and Purpose on the Programmatic CE Form, to the effect that there are no water resources within the project area, or that project will not involve the modification or Page 6-35 February 1, 1998 EXHIBIT 6-B Local Assistance Procedures Manual ' Instructions for Completing the PES Form alteration of a water resource. Include a vicinity map (clearly showing project's proximity to water resources) and a copy of the field notes confirming the absence of water resources. If"Yes" or "To Be Determined," further study will be required. Check Water Quality Study under Section C of the PES form and request an early coordination meeting prior to undertaking the Water Quality Study. Indicate applicable coordination and required permits under Sections D and E of PES form respectively. If"Yes" or"To Be Determined," further study will be required. For projects involving the construction of a bridge over a Navigable River, local agencies indicate that coordination with the Coast Guard will be required during the environmental and design phases of the project (Section D of the PES form) and that a Coast Guard Bridge Permit will be required (Section C of the PES form). For projects impacting special aquatic sites or greater than three acres, or 500 lineal feet of drainage, of other waters of the U.S., an Individual Section 404 Permit will be required. Local agencies should notify the DLAE as early as possible to consult and conform to the provisions of the Memorandum of Understanding National Environmental Policy Act and Clean Water Act Section 404 Integration Process for Surface Transportation Projects in Arizona, California, and Nevada (fully executed spring 1994 by the U.S. Army • Corps of Engineers, FWS, NMFS, EPA, FHWA, FTA Caltrans, Arizona DOT, Nevada DOT). AKA NEPA/404 MOU. 3. Sole-Source Aquifer: Consider if the project is located in or near one of the three sites in California that have been designated as sole-source aquifers; one in Fresno County; the Santa Margarita Aquifer in Scotts Valley, Santa Cruz County; and the Campo/Cottonwood Creek Aquifer in Butte County. A fourth site, the Ocotillo Coyote Wells Aquifer in Imperial County is proposed for designation. If"No," make sure that the project description (on the PES form and on the CE) clearly states the County. If the project is proposed within the county of Fresno, Santa Cruz, Butte, or Imperial, the project description should clearly state that the project is not within an EPA designated or proposed sole-source aquifer. Where the proximity is questionable, attach map showing projects relation to sole-source aquifer boundary. If"Yes" or "To Be Determined," and the project is being processed with an EA or an EIS, EPA review of the NEPA document will be required prior to the public availability period. If "Yes," and the project is being processed with a CE, will project involve a well or sewage disposal, or result in a threat of aquifer contamination or hazard to public health? If"Yes" EPA review will also be required prior to FHWA approval of the CE. Check Sole Source Aquifer under Section C of the PES form and note need for EPA review under Section E of the PES form. If"No" project is exempt from a project-by-project review by the EPA. 4. Coastal Zone: Is project within 1000 yards from mean high tide or within an area regulated by the State Coastal Zone Management Agency? If"No," be sure to provide the DLAE with a copy of a vicinity map. If"Yes" or"To Be Determined," further study will be required to confirm projects consistency with the State Coastal Zone Management Program (CZMP) Plan. Check Coastal Zone Study under Section C of the PES form and request an early coordination meeting prior to undertaking the study. Indicate need for a consistency determination by the SCZMA under Sections D and E of PES form. 5. 100-year Floodplain: Check Federal Emergency Management Agency (FEMA) maps and National Flood Insurance Program (NFIP) maps, available from public libraries, State Department of Water Resources, Page 6-36 February 1,1998 Local Assistance Procedures Manual EXHIBIT 6-B Instructions for Completing the PES Form city and county flood control managers, or public works departments. Will the project encroach on the base (100 year) flood plain? If"No," include a statement, under Project Location on the PES form and under Project Description and Purpose on the Programmatic CE Form, to the effect that the project is not within a 100-year floodplain. For borderline cases, or when questionable, attach Xerox copy of relevant FEMA or NFIP map, showing location of project, or include a written note of the map name and date that was checked. If"Yes" or "To Be Determined," further study will be required to determine if the action would support base floodplain development, and/or if the action will involve any work permanently encroaching on a regulatory floodway or if the action will involve any work affecting the base floodplain (100-year) elevations of a water course or lake? Check Floodplain Risk Assessment in Section C of the PES form, and indicate need for coordination under Section D, and request an early coordination meeting prior to undertaking the study. 6. Wild and Scenic Rivers: Review National Park Service's most current regional list of Wild and Scenic Rivers. As of August 1, 1997, portions of the Tuolumne, American, Middle Fork of the Feather, Smith, Klamath, Trinity and Eel Rivers, have been classified as Wild and Scenic. Consider the projects proximity to one of these rivers. (Note: Designation protects river and a 0.25-mile corridor from development). Does the action involve any construction in, across, or adjacent to a river (designated as a component of, or proposed for inclusion in, the National System of Wild and Scenic Rivers published by the U.S. Department of the Interior/U.S. Department of Agriculture)? If"No," be sure to provide the DLAE with a copy of a vicinity map. When the project is in the general vicinity of a Wild and Scenic River, the project description should clearly state that the project is not within the 0.25-mile protected corridor. Attach map showing projects relation to river in question. If"Yes" or "To Be Determined," further study will be required to determine if the construction, operation or maintenance of the project will affect the river and whether the affect will be significant. Check Wild and Scenic Rivers Study under Section C of the PES form and request an early coordination meeting prior to undertaking the Study. Indicate applicable coordination under Section D and request an early coordination meeting prior to undertaking the study. 7. Federally-Threatened or Endangered Species: Consult the California Natural Diversity Data Base (CNDDB), to determine whether any federally "listed," "proposed" and/or "candidate" endangered and/or threatened plant or animal species and/or their critical habitat have been documented as occurring within the general vicinity of the project area. Next, review the habitat requirements of each federally "listed," "proposed" and "candidate" species occurring within a 10-mile radius of the project area. During the site visit, determine whether there is suitable habitat to support any of the species in question. Is there suitable habitat? If"No," provide the following evidence, or proof to support your answer: • Negative results of database, map and literature research, field notes from site visit (confirming negative research findings) and/or a photograph, with construction limits clearly delineated, showing an absence of natural/ornamental/agricultural vegetation) within the project area. or • Results of a biological reconnaissance survey, undertaken during the appropriate time of year, by a qualified biologist Page 6-37 February 1, 1998 EXHIBIT 6-B Local Assistance Procedures Manual Instructions for Completing the PES Form When a review of the databases (CNDDB) or maps and site visit indicate the likelihood of sensitive plants or animals within the construction area, indicate "Yes" or "To Be Determined" next to questions #7 under Section A of the PES form. Further study will be required to confirm existence and to determine if the project will adversely affect the species or critical habitat in question. Check Biology Study in Section C of the PES form, and request an early coordination meeting. 8. Wetlands: Consult National Wetland Inventory (NWI) maps, available through the appropriate Natural Resource Conservation Service (NRCS) field office(s). Are wetlands likely to be present? If"No," include a statement, under Project Location on the PES form and under Project Description and Purpose on the Programmatic CE Form, to the effect that the project will not involve any work in wetlands. For borderline cases, or when questionable, attach Xerox copy of relevant NWI map, showing location of project relative to wetland designations, field notes from site visit and photograph, with construction area clearly delineated. If"Yes" or "To Be Determined," further study will be required to determine the exact boundary of the wetland (based on the U.S. Army Corps of Engineers three-parameter definition (33 CFR 323.2(c)), and to quantify the project related impacts on the wetland. Local agency indicates the need for a Wetland Study in Section C of the PES form and requests an early coordination meeting prior to initiating the study. Indicate need to coordinate with FHWA/EPA under Section D and note which agency is responsible for verifying the wetland and the FHWA is responsible for making the formal finding under Section E. 9. Agricultural Wetlands: Local agency reviews relevant maps and information available from the appropriate National Resources Conservation Service field office (see Exhibit 6-G, "Natural Resources Conservation Service (NRCS) Field Offices" for a listing of field offices in your area) to determine if any agricultural wetlands are present within the project area. Are agricultural wetlands present within or immediately adjacent to the project area? If"No," include a statement, under Project Location on the PES form and under Project Description and Purpose on the Programmatic CE Form, to the effect that all work will occur within existing right of way. No agricultural or wetland resources will be affected. If"Yes"or "To Be Determined,"further study will be required to determine the exact boundary of the wetland (based on the U.S. Army Corps of Engineers three-parameter definition (33 CFR 323.2(c)), and to quantify the project related impacts on the wetland. Local agency indicates the need for a Wetland Study in Section C of the PES form and requests an early coordination meeting prior to initiating the study. (Note: The U.S. Army Corps of Engineers remains the agricultural wetlands point of contact for Section 404 Permits). Indicate the need to coordinate with U.S. Army Corps of Engineers for verification the agricultural wetland boundary (under Section D of the PES form), and note that FHWA is responsible for making the formal finding (under Section E of the PES form). 10. Air Quality Conformity: a. Is the project included in a currently conforming regional transportation plan (RTP) and transportation improvement program (TIP) with no substantial changes in the design concept and scope as used in the TIP? • If"No," STOP. Do not continue with Preliminary Environmental Studies, refer to 40 CFR 93.109 for guidance on projects not from a conforming plan and TIP. Page 6-38 February 1, 1998 Local Assistance Procedures Manual EXHIBIT 6-B Instructions for Completing the PES Form If"Yes" or "To Be Determined," identify the specific RTP and TIP that the project is in and state the date of the U.S. DOT conformity determination. b. Is the project exempt from the requirement to determine conformity 40 CFR 93.126? If"No," STOP. Do not continue with the Preliminary Environmental Studies, see previous paragraph regarding project in a currently conforming plan and TIP. If"Yes" or "To Be Determined," state type of project category it falls under as defined in Table 2 of 40 CFR 93.126. 11. National Ambient Air Quality Standard (NAAQS): Is the project in a non-attainment or maintenance area? If"No", further study will not be necessary. If"Yes" or "To Be Determined" further technical study will be required to determine if the project will (1) affect intersections that are currently at LOS D, E, or F, or those that will change to LOS D, E, or F because of increased traffic volumes related to the proposed project, and/or (2) result in localized exceedances in National Ambient Air Quality Standards (NAAQS) for carbon monoxide (CO) and particulate matter (PM) ten microns or less in diameter (10). Local agencies must demonstrate that the project will not cause or contribute to any new localized CO or PM(10) violations or increase the frequency or severity of any existing CO or PM(10) nonattainment and maintenance areas. Local agency indicates the need for an Air Quality Study in Section C of the PES form. For small projects, coordination with FHWA may not be necessary, and the project may still be eligible for a Programmatic CE. When there is a potential for impact, local agencies should indicate the need to coordinate with FHWA by placing an "X" in Section D of the PES form. 12. Prime or Unique Farmlands: Will farmland be acquired for the project or will the project indirectly lead to the conversion of farmland? If"No," include a statement, under Project Description on the PES form and under Project Description and Purpose on the Programmatic CE Form, to the effect that all work will occur within existing right of way. No prime or unique farmlands are within the construction area. Include field notes from site visit, indicating surrounding land uses (i.e., farmlands). If"Yes" or"To Be Determined," further study will be required. Check Farmlands Study in Section C of the PES form, and indicates coordination and permit requirements under Sections D and E of the PES form respectively. If time permits, local agency completes Parts I and III of Form AD1006 and submits it and maps showing location of alternatives to the appropriate Natural Resources Conservation Service field office for verification of prime and unique farmlands. Are lands subject to the Farmland Protection Policy Act? If "NO," no further study will be required. If"YES," any conversions to non-agricultural use will require coordination with the U.S. Army Corps of Engineers. 13. Hazardous Material Sites including Underground Tanks: Review local records of prior land uses and local and State-maintained data bases of hazardous materials sites and underground tanks. During the site visit, note existing land uses (i.e.; gas stations, auto wrecking yards, railroad yard or tracks, landfills, etc.) and any evidence of past land uses (i.e.; above ground tanks, stained soil, 50 gallon drums, etc.) Are there any signs of or any known hazardous materials within the right of way? If"No," include a statement, under Project Description on the PES form and under Project Description and Purpose on the Programmatic CE Form, to the effect that all work will Page 6-39 February 1,1998 EXHIBIT 6-B Local Assistance Procedures Manual Instructions for Completing the PES Form occur within existing right of way. Include field notes from site visit, indicating presence of staining on soil, proximity to gas station, landfill or rail yard. If"Yes," further study will be required. Check Hazardous Materials Study in Section C of the PES form, and indicate coordination and permit requirements under Sections D and E of the PES form respectively. 14. Section 4(f) Parklands: Review right of way and/or parcel maps to determine ownership prior to conducting a site visit. Observe existing land uses during the site visit. Are any existing or planned publicly owned public parks, recreation areas, or wildlife or waterfowl refuges adjacent to the project area? If"No," include right of way and ownership information, and information from site visit noting surrounding land uses. If"Yes" or "To Be Determined," further study will be required. Check need for a Section 4(f) Evaluation in Section C of the PES form, identify coordination and permit requirements under Sections D and E of the PES form respectively, and request an early coordination meeting prior to commencing with study . If the park was purchased under the Federal Land and Water Conservation Fund (LWCF) program (Section 6(f) Program) of the National Park Service, Department of the Interior, coordination with the California Department of Parks and Recreation will also be required to ensure consistency with long term management plans. 15. Visual Impact: Consider project construction, operation and maintenance. During the site visit, consider the scenic attributes of the project area. Are there scenic attributes within or adjacent to the project? Will the project involve large cuts or fill areas or large structures? Will the project produce light, glare and/or shadows? If "No"can be answered to all three of these questions, include a statement, under Project Description on the PES form and under Project Description and Purpose on the Programmatic CE Form, to the effect that there are no scenic areas or resources within the project area, the project will not involve large cuts or fill areas or large structures, and the project will not produce light, glare and shadow. Include field notes from site visit, indicating surrounding land uses (i.e., scenic vistas, trees, rock outcroppings waterfalls, residences, buildings, etc.) If"Yes" or "To Be Determined," must be answered to any one of these questions, further study will be required. Check Visual Impact Study (Aesthetics) in Section C of the PES form, and indicate coordination with FHWA under Sections D of the PES form. B. The Social and Economic Environment 16. Right of Way: Does the project require the acquisition of more than minor amounts of temporary or permanent strips of right of way for construction of such items as clear vision corners and grading. Consider construction easements and utility relocations and partial or full takes of right of way. If "No," include a statement, under Project Description on the PES form and under Project Description and Purpose on the Programmatic CE Form, to the effect that no new right of way or temporary or permanent easements will be required. If"Yes" or "To Be Determined," attach description (including total acreage and ownership), Further study will be required to determine the amount of right of way (partial or full takes); whether the acquisition will displace businesses and/or residences; or divide or disrupt an established community or a minority or low-income community, or induce unplanned growth. Check Relocation Impacts Study and/or Socio-Economic Evaluation (as appropriate) in Section C of the PES form, and request an early coordination meeting prior to commencing with the study. Page 6-40 February 1, 1998 Local Assistance Procedures Manual EXHIBIT 6-B Instructions for Completing the PES Form Note: When the project will affect a Minority or Low Income Community Presidential E.O. 12898 on Environmental Justice requires Federal agencies to assure that their actions do not result in disproportionate adverse environmental impacts on minority or low-income. Consult the Census to identify any minority (more than 50%) or low-income (more than 50%) community or communities that will be adversely impacted by the project. 17. Inconsistent with Community Plans: Check General Plan or Community Plan. Is the project inconsistent with plans and goals adopted by the community? If"No," expand project description to address projects consistency with local plans. If"Yes" or"To Be Determined," further study will be required. Local agency indicates the need for a Socio-Economic Evaluation in Section C of the PES form, and indicates coordination and permit requirements under Sections D and E respectively. 18. Public Services: Review public services and utilities presently available to the project area. Will the project result in the need for public services, including utilities other than those presently available or proposed? If"No," expand project description to clarify that project will not generate a need for public services, including utilities beyond those presently available or proposed. If "Yes" or "To Be Determined," further study will be required. Local indicates the need for a Socio-Economic Evaluation in Section C of the PES form, and indicates coordination and permit requirements under Sections D and E respectively. 19. Access Control: Will the project involve any changes in access control? If"No," expand project description to clarify that project will not require a change in access. Include Vicinity Map to clearly show projects relationship to the State highway system. If "Yes" or"To Be Determined," further study will be required. Local indicates the need for a Socio-Economic Evaluation in Section C of the PES form, and indicates coordination and permit requirements under Sections D and E respectively. 20. Local Traffic Patterns:. Consider local traffic patterns during construction, operation, and maintenance of the proposed facility. Will the project affect local traffic patterns? If"No," expand project description to clarify that no changes in local traffic patterns (short or long-term) will occur as a result of the project. If"Yes," local agency indicates the need for a Traffic Study in Section C of the PES form, and identifies coordination and permit requirements under Sections D and E respectively. The traffic study should address provisions for local traffic patterns, through-traffic dependent businesses, construction of detours or ramp closures, local • special events or festivals, temporary roads, detours or ramp closures and any substantial public controversy? 21. Parking: Consider existing parking. Will the project affect available parking? If"No," expand project location to clarify that there are no parking spaces within or immediately adjacent to the project. Where parking spaces are in the immediate vicinity, but the project will in no way affect them, expand project description to clearly Page 6-41 February 1, 1998 EXHIBIT 6-B Local Assistance Procedures Manual Instructions for Completing the PES Form indicate that the project will not change the number and/or location of parking spaces (either temporarily or permanently). If "Yes" or"To Be Determined," further study will be required. Local agency indicates the need for a Socio-Economic Evaluation in Section C of the PES form, and indicates coordination and permit requirements under Sections D and E respectively. Where parking is a controversial issue in the project community, a public information meeting and/or public hearing may be required. 22. Future Construction: Consider whether the project will be able to function independently or if future construction will be required to fully utilize the design capabilities included in the proposed project? If"No," expand project description to include purpose, need, and logical termini, and clarify that project has independent utility and will not require future construction to function. If "Yes" or"To Be Determined," further study will be required. Local agency indicates the need for a Traffic Study in Section C of the PES form, and indicates coordination and permit requirements under Sections D and E respectively. 23. Public Controversy: Consider whether there is substantial interest (from a community standpoint) in the project, or in environmental resources surrounding the project. If"No," expand project description to clarify that project is non-controversial. If "Yes" or "To Be Determined," indicate need for public involvement next to the recommended class of action under Section G. 24. Construction Encroachment: Will the project encroach on State or Federal Lands? If"No," project description should clearly indicate that no new right of way will be required. If "Yes" or "To Be Determined," indicate coordination and permit requirements under Sections D and E respectively. 25. Historic Properties: Local agency requests information from the Information Centers for California Historical Resources Information System and the Native American Heritage Commission and has research findings verified in the field by a qualified specialist. Based on these efforts, local agency indicates (on#25 of the PES form) whether there are any National Register of Historic Places listed or potentially eligible properties within the construction area. If"No," project description should clearly indicate that all work will occur within existing right of way. If "Yes" or "To Be Determined," a technical study will be required. Local agency indicates the need for a Section 106 Study in Section C of the PES form, identifies coordination and permit requirements under Sections D and E of the PES form respectively, prepares an Area of Potential Effect (APE) map, and requests the DLAE schedule an Early Coordination Meeting . Sections C, D, & E: Indicate which technical studies will be required based on those questions where a"YES" or"TO BE DETERMINED" answer was checked. Check the required technical study and indicate if coordination or permits and approvals will be required. Page 6-42 February 1, 1998 Local Assistance Procedures Manual EXHIBIT 6-B Instructions for Completing the PES Form Completing Section C of the PES Form - Required Technical Studies Local agency considers the results of the preliminary environmental investigation and the responses to the questions under Sections A and B of the PES form. When there is a potential for sensitive environmental resources within or adjacent to the project area, a technical study will be required. Refer to the Local Programs Manual, Volume III for additional information on the appropriateness of a specific technical study. Completing Section D of the PES Form - Coordination Local agency indicates whether coordination with resource and/or regulatory agencies will be necessary. Coordination should be limited to information gathering. Completing Section E of the PES Form - Permits and Approvals The local agency indicates whether any permits will be required. Types of permits to consider include, but are not limited to: • U.S. Army Corps of Engineers 404 Permit for Bridge Construction • U.S. Army Corps of Engineers 404 Permit for work in Wetlands • California Dept. of Fish and Game 1601/03 Permit for Streambed Alteration • U.S. Forest Service Antiquities Permit for Archaeological Data Recovery Consult the California Permit Handbook. Completing Section F of the PES Form - Public Hearing and Public Availability Local agency indicates whether a Public Hearing or Public Availability will be required. See Chapter 8, "Public Hearings." When determining whether a public hearing is necessary, note that all Draft EISs require a public hearing, and NEPA requires a public hearing on environmental documents when there is: • Substantial environmental controversy concerning the proposed action • Substantial interest in holding a hearing • A request for hearing by another agency with jurisdiction over action Public Involvement for other Federal environmental processes includes: • Section 106 - a public notice if the project will affect a historic ((non-archeological) property) • Section 7 - does not in itself require public involvement • E.O. 11990 (Wetlands) - a public notice if the project will affect a wetland • E.O. 11998 (Floodplain) - a public notice if the project involves a of floodplain encroachment • E.O. 12898 (Environmental Justice) - a public notice if the project will adversely effect a minority or low-income community. Completing Section G of the PES Form - Preliminary Environmental Document Classification (Programmatic CE/CE/EA/EIS) Based on the answers provided in Section A-C of the PES form, the local agency makes a determination as to the appropriate NEPA class of action. Refer to the Local Programs Manual, Volume III when determining whether to prepare an EA or an EIS. Page 6-43 February 1, 1998 EXHIBIT 6-B Local Assistance Procedures Manual + . Instructions for Completing the PES Form Signatures: Complete signature blocks. Preparer - Name and telephone number of local agency staff person or environmental consultant that performed the preliminary research and completed the preliminary environmental study form. Local Agency - The local agency representative (typically the person having responsible charge for the project; i.e., Public Works Director or City Engineer) signs the PES form when they are satisfied that the form and all supporting documentation is "complete and sufficient." DLAE - The District Local Assistance Engineer (DLAE) signs the PES form when they are satisfied the form and supporting documentation are complete and sufficient, and when they concur with the studies to be performed and the recommendation level of environmental documentation. For EAs, EISs, and Regular CEs, provide the following signatures: Caltrans District Environmental Staff: The Caltrans environmental specialist will sign the PES form when the proposed action necessitates the preparation of an EA, EIS, regular CE, and (when requested) a Programmatic CE. Their signature means the submittal is complete and sufficient and that they concur with the studies to be performed and the recommended level of environmental documentation. A district environmental staff signature is not required for projects requiring a Programmatic CE, unless specifically requested by the DLAE. FHWA - The FHWA Transportation Engineer's signature is required on the PES form when the recommended NEPA class of action is an EA, EIS, or(when requested) a regular CE. FHWA signature on the PES means that they have reviewed the PES form and concur with the studies to be performed and the recommended level of environmental document. Note: The DLAE will consult with the environmental specialist and determine which projects required early involvement by FHWA. Typically these will be actions, necessitating the preparation of an EA or an EIS, or in cases where the proposed document is a CE, but FHWA has responsibility for consultation under regulation or interagency agreement, or responsibility for a finding or determination required by law, regulation or Executive Order. PES Distribution The original completed PES form shall be maintained in the District Local Assistance Engineer's project file. Copies of the completed PES form should be maintained by the local agency, District Environmental staff and FHWA Transportation Engineer to facilitate quick reference. • Page 6-44 February 1,1998 Ben Minamide From: Tom Holliman [tomh@assoc-eng.com] Sent: Thursday, December 20, 2001 1:18 PM To: 'Ben Minamide' Subject: RE: So. Highland &Juniper Sewer Invoicing I don't know if we're under the umbrella but we were not informed of the billing format requirements. However I have reviewed the requirements with our accounting department and they are revising our two prior billings, and all future billings, to conform with the policy. Not a problem. Have a great holiday season. Tom H. Original Message From: Ben Minamide [SMTP:bminamide@fontana.org] Sent: Thursday, December 20, 2001 1:04 PM To: 'Tom Holliman' ; Carla Pursel Cc: Ben Minamide Subject: RE: So. Highland & Juniper Sewer Invoicing Tom, I thought your project was under the umbrella of Parsons Brinkerhoff management (we have CIP projects under PB in north part of City and DMJM in south half) that they would have notified you of "standard billing" policy adopted on or about Nov 8, 2001. It was no doubt my fault you did not get the word which Carla recently forwarded policy to you. Yes, even I as late consultant to City have had to conform to policy. Ben M. Original Message From: Tom Holliman [ mailto:tomh@assoc-eng.com <mailto:tomh@assoc-eng.com> ] Sent: Tuesday, December 18, 2001 10:40 AM To: 'Carla Pursel' Cc: Ben Minamide (E-mail) Subject: RE: So. Highland & Juniper Sewer Invoicing Thank you Carla, I have forwarded this information on to our accounting department. Will you require that we resubmit the two invoices dated 11/19 and 12/6 or will this format be required for future invoices. Please advise. Happy Holidays, Tom Holliman, A-E Original Message From: Carla Pursel [SMTP:cpursel@fontana.org] Sent: Tuesday, December 18, 2001 7:54 AM To: 'tomh@assoc-eng.com' Cc: Ben Minamide; Felipe Molinos Subject: So. Highland & Juniper Sewer Invoicing Tom We are in receipt of two invoices, dated 11/19 and 12/6. Since this project has changed hands here at the city I've been asked to forward this information to you: All invoicing for the South Highland & Juniper Sewer Project is to be forwarded to Ben Minamide in the Special Projects Department. The 1 invoicing format should be presented in the attached format. If you have any questions, please call Ben at 909.350. 651, 9, or you may contact me at the number listed below. Thx- cp Carla S. Pursel Administrative Assistant Redevelopment & Special Projects 909.350.6792 << File: ATT00007.htm >> << File: Clear Day Bkgrd.jpg >> << File: Invoice Procedure-BM 102601.doc >> File: ATT00008.htm >> 2 Ben Minamide From Ben Minamide Sent: Monday, December 10, 2001 2:12 PM To: . 'Tom Holliman' Cc: Felipe Molinos; Paul Balbach; Tony Marcaida'; Yousuf Patanwala; Ricardo Sandoval; Todd Miller; Clyde Sweet; Ray Bragg Subject: RE: So. Highland Sewer Main/Juniper/Walnut Tom, ......have review of your revised schedule for approval of plans by Feb 4, and going thru process of City Council bid approval, publication of legal advertising, opening, award by City council, completion of contract docs., notice to proceed, mobilization, etc, and I have had critiqued by Engineering.There is total time element of some 4.5 months from actual plan approval to notice to proceed as confirmed. (More than meets the eye.)Thanks for your thorough job on it. I assumed you have talked or will talk with City traffic engineer Clyde Sweet about any detours and signing therefor. Your sched shows possible mobilization and pipe delivery by June 26. This would appear to clear High School session calendar but please confirm with school so they are Aware. City hall is open 5 days a week but the employees are on 9-80 schedule so half off on Fridays. If ' you can shorten work flow please do so because of this info. . Might want to specify to contractor no work to start on Walnut until school is out since we will be only a week or two from it in any case. Your completion of work on Aug 5 should meet Ray Braggs target for any commercial development timing on Highland/Sierra. Tom,you did not comment if you had completion of preliminary environmental study (PES)form as part scope of work.We need to send final environmental finding to city council, I am informed, for approval when we send authority to bid agenda item. The idea is that we would like you to fill out PES form as best you can since you as designer will know best temporary impacts, then forward to Planning to come to conclusion on environmental declaration. It should be"routine"but a step we must go through. Let me know. Original Message From: Torn Holliman fmailto:tomh@assoc enq.coml Sent: Monday, December 10, 2001 11:27 AM To: 'Ben Minamide' Subject: RE: So. Highland Sewer Main/Juniper/Walnut File: Updated Project Schedule 12_10_01.xls» Ben, I have attached an updated project schedule for your review. I have removed fridays as work days for city staff during periods where they're reviewing documents based on my understanding that the city is either closed or on flex hours, if that's not correct let me know and I'll add the fridays back in. Also I have blocked out the christmas break for city review and added in the city council action to authorize bids. This has had the effect of pushing the bid opening to April 4, 2002, and award on May 7, 2002. The construction would start on June 12, 2002 and finish August 5, 2002. This would still mean the high school would be impacted at the end of the school term. Please review the attached schedule and give me your thoughts. We are still on schedule to deliver the 90% plans, specs, and estimate on 12/20/01 if not a few days sooner. Tom H. Original Message From: Ben Minamide ISMTP:bminamide@fontana.orgl Sent: Monday, December 10, 2001 11:01 AM To: 'Tom Holliman -Associated Engrs.' Subject: FW: So. Highland Sewer Main/Juniper/Walnut BM_MailData Original Message From: Ben Minamide Sent: Thursday, December 06, 2001 5:20 PM To: 'Tom Holliman (E-mail)' Cc:, Felipe Molinos; Anthony Marcaida; Paul Balbach; Ray Bragg; Clyde Sweet; Yousuf Patanwala; Carla Pursel Subject: RE: So. Highland Sewer Main/Juniper/Walnut Tom Holliman, Received your schedule dated Nov. 28 providing dates for sign off of plans and for bidding, award &completion. First, am sure you were unaware of City hall close down for holidays beginning Monday Dec. 24 thru Jan 1. Doors open Weds Jan 2. Suggest you recast that to revise your schedule. I believe your schedule for advertising and events following are optimistic. I checked with Purchasing and got some time lines that should be considered as in example below. Advertise for Bids Must go to City Council to secure approval to advertise.Takes some 2 weeks to agendize council item. Suggest we go to CC to secure authority to bid and secure CEQA certification together. Tom, is CEQA preliminary environmental study(PES)form within your scope of work? (It doesn't look like it to me but need PES and complete description of work to start via Planning. .) Need to publish legal ad in newspaper, Fontana Harald News, 2 times, a week apart.They need "copy" min. 2 days advance notice with format of legal ad. Can open bids only 10 days min. after first publication. However, Green Sheet is where we get real bids so best to allow say 4 weeks before opening bids. Therefor, maybe can open bids say Weds. Mar. 6. (I never open bids on a Monday, too hectic for contractor getting sub bids.) Suggest allow 4 weeks for contractor to sign contract and get insurance certificates in to city. (Keith Kramer suggestion) Now we are at April 6. Send "Notice to Proceed" per Green Book, contractor must start within 10 days of notice as days allowed for contract start ticking I believe. Now, we are at April 16 for start. Suggest Finishing per your allowed working days, with official acceptance by City Council thereafter. . Bottom line is if contractor starts April 16 and he gets say, 8 weeks to do work, we are at June 16 to finish construction. High School will not close and clear out anyway till past mid June so if we want to close Walnut Ave. after school lets out we will have to delay contractor by 4-5 weeks from earliest start date. J � Ray Bragg anxious to get job done, so looks like you have to consider detouring traffic on Walnut Ave and get work done while school still in session. Suggest you meet with Traffic Engineer Clyde Sweet to do detour plan. Sorry to be so detailed but needed to se how this might work out with school session. Carla, have copied you as info for you to perhaps help us out with project advertising in future. Any comments anyone? Ben Minamide Original Message From: Ray Bragg Sent: Monday, December 03, 2001 9:21 AM To: Paul Balbach; Clyde Sweet; Ben Minamide; 'Tom Holliman (E-mail)' Cc: Felipe Molinos; Anthony Marcaida Subject: RE: So. Highland Sewer Main/Juniper/Walnut If we wait until A.B. Miller High School is out for the summer, that means after graduation and end of school; and thse don't really happen until mid-June. Under that scenario, construction wouldn't start until late June. The urgency is the need to coordinate this construction with the intersection construction at S. Highland/Sierra to the street is not cut. Secondly, is any impending private construction that may wish to hook in to this sewer in the next eight months. When you think about it, it is only a small sewer line, and how much construction inconvenience is this really going to create? Not much probably. Therefore,I would prefer to push this small project through without any delay in timing from design through construction. Ray Original Message From: Paul Balbach Sent: Friday, November 30, 2001 9:40 AM To: Clyde Sweet; Ben Minamide; Tom Holliman (E-mail) Cc: Felipe Molinos; Anthony Marcaida; Ray Bragg Subject: RE: So. Highland Sewer Main/Juniper/Walnut Is school closed for a week during Easter break? Is this a year-round school? I suggest that the construction be held off until Summer, then close section of Walnut. Ray, is there any urgency about this project that it cannot wait till June? Paul B. Original Message From: Clyde Sweet Sent: Thursday, November 29, 2001 2:32 PM To: Ben Minamide Cc: Felipe Molinos; Anthony Marcaida; Paul Balbach Subject: RE: So. Highland Sewer Main/Juniper/Walnut Ben This is a major high school and a middle school is being built also on Cypress, across the street. Clyde Original Message From: Ben Minamide Sent: Thursday, November 29, 2001 2:26 PM To: Holliman Thomas (E-mail) Cc: Felipe Molinos; Anthony Marcaida; Paul Balbach; Clyde Sweet Subject: So. Highland Sewer Main/Juniper/Walnut Tom, I took a drive this morning along the sewer main route Highland to Juniper to Walnut and noticed there is a high school fronting on Cypress Ave at NW corner of Walnut/Cypress. It appears that Walnut is well used by students and parents taking kids to school .The sewer construction will affect school traffic along Walnut. Also, noticed asphalt paved sidewalk on the N/S of Walnut for pedestrian traffic to school where sewer line will be under construction. You need to address traffic&pedestrians in vicinity of school as to how work should be controlled/diverted with City traffic engineer Clyde Sweet and the school principal or school rep. School should not be surprised of construction whenever it might start. Tom, let us know how you want to handle. Ben File: ATT00009.htm » Ben Minamide To: Min........ a. . ..._._ _��. 'Tom Holliman (E-mail)' Cc: Felipe Molinos; Anthony Marcaida; Paul Balbach; Ray Bragg; Clyde Sweet; Yousuf Patanwala Subject: RE: So. Highland Sewer Main/Juniper/Walnut Tom Holliman, Received your schedule dated Nov.28 providing dates to sign off of plans and for bidding, award &completion. First, am sure you were unaware of City hall close down for holidays beginning Monday Dec. 24 thru Jan 1. Doors open Weds Jan 2. Suggest you recast that to revise. I believe your schedule for advertising and events following are too optomistic. I checked with Purchasing and got some time lines that should be considered as in example below. Advertise for Bids Must go to City Council to secure approval to advertise. Suggest we go to CC to secure authority to bid and secure CEQA certification. Tom, is CEQA preliminary environmental study(PES) form within your scope of work? (It doesn't look like it to me but need PES to start via Planning. .) Need to publish legal ad in newspaper, Fontana Harald News, 2 times, a week apart.They need min. 2 days advance notice with copy of legal ad. Can open bids only 10 days min. after first publication. However, Green Sheet is where we get real bids so best to allow say 4 weeks before opening bids. Therefor, maybe can open bids say Mar. 6. (never open bids on a Monday, too hectic for contractor getting sub bids.) Suggest allow 4 weeks for contractor to sign contract and get insurance certificates in to city. (Keith Kramer suggestion) Now we are at April 6. Send Notice to Original Message From. . Ray Bragg Sent: Monday, December 03,2001 9:21 AM To: Paul Balbach; Clyde Sweet; Ben Minamide; 'Tom Holliman (E-mail)' Cc: Felipe Molinos;Anthony Marcaida Subject: RE: So. Highland Sewer Main/Juniper/Walnut If we wait until A.B. Miller High School is out for the summer, that means after graduation and end of school; and thse don't really happen until mid-June. Under that scenario, construction wouldn't start until late June. The l gency is the need to coordinate-this construction with the intersection construction at S. ierra to the streetJot cut. Secondly, is any impending private construction that may wish to hook in to this P5' V,SC sewer in the next eight months. When you think about it, it is only a small sewer line, and �1, how much construction inconvenience is this really going to create? Not much probably. lei Therefore, I would prefer to push this small project through without any delay in timing from design through construction. Ray Original Message From: Paul Balbach Sent: Friday,November 30,2001 9:40 AM To: Clyde Sweet;Ben Minamide;Tom Holliman(E-mail) Cc: Felipe Molinos;Anthony Marcaida;Ray Bragg Subject: RE:So.Highland Sewer Main/Juniper/Walnut Is school closed for a week during Easter break? Is this a year-round school? I suggest that the construction be held off until Summer,then close section of Walnut. Ray, is there any urgency about this project that it cannot wait till June? Paul B Original Message From: Clyde Sweet Sent: Thursday,November 29,2001 2:32 PM To: Ben Minamide Cc: Felipe Molinos;Anthony Marcaida;Paul Balbach Subject: RE:So.Highland Sewer Main/Juniper/Walnut Ben This is a major high school and a middle school is being built also on Cypress, across the street. Clyde Original Message From: Ben Minamide Sent: Thursday, November 29,2001 2:26 PM To: Holliman Thomas(E-mail) . Cc: Felipe Molinos;Anthony Marcaida; Paul Balbach;Clyde Sweet Subject: So. Highland Sewer Main/Juniper/Walnut Tom, I took a drive this morning along the sewer main route Highland to Juniper to Walnut and noticed there is a high school fronting on Cypress Ave at NW corner of Walnut/Cypress. It appears that Walnut is well used by students and parents taking kids to school .The sewer construction will affect school traffic along Walnut. Also, noticed asphalt paved sidewalk on the N/S of Walnut for pedestrian traffic to school where sewer line will be under construction. You need to address traffic &pedestrians in vicinity of school as to how work should be controlled/diverted with City traffic engineer Clyde Sweet and the school principal or school rep. School should not be surprised of construction whenever it might start. Tom, let us know how you want to handle. Ben L- .- kAssociated Engineers, Inc. CONSULTING CIVIL ENGINEERS 3311 E.SHELBY STREET, CA 91764-4872 (909)980-1982 FAX(909)941-0891 November 28, 2001 Mr. Paul Balbach Principal Transportation Engineer City of Fontana 8353 Sierra Avenue Fontana, CA 92335-0518 Subject: South Highland Avenue and Juniper Avenue Sewer Improvements - Schedule Dear Mr. Balbach, Per the request of Mr. Ben Minamide we have developed the following calendar of dates for the South Highland Avenue and Juniper Avenue.Sewer Improvements design. 1. Submit 90% Complete Plans, Specifications, and Engineer's Estimate t/`' -g- , 001 ' lea) 2. City review and comment complete AAA t ,kagua4±4- 2002 3. Submit 100% complete plans, specifications, J+. 2J?j 4. Final engineer's estimate January.** 5. Final review and approval by City � � January", 200214v co Z^3 `� 6: Advertise for bids ,p-t eC, - January 21, 2002 7. Open bids February 4, 2002 ei=xt-1 8. Certify.CEQA, authorize bids, award contract February 19, 2002 ro chzc— 9. Notice to Proceed to contractor March 5, 2002 ..co e0,0,c2t- 10. Construction complete & accepted by council _M.ay 7;-200.2. C- Or& We believe that this schedule will allow for the proper review periods within the City and allow for timely submittals for council action. If you have any questions please contact me at (909) 980-1982. Yours.truly, (original signed) Thomas R. Holliman, PE Senior.Project Manager kcvr -� . .. . Cc: Ben Minamide, City of Fontana -f `Y&44_,a PLANNING DESIGNING SURVEYING Ben Minamide From: Ben Minamide Sent: Thursday, November 29, 2001 2:26 PM To: Holliman Thomas (E-mail) Cc: Felipe Molinos;Anthony Marcaida; Paul Balbach; Clyde Sweet Subject: So. Highland Sewer Main/Juniper/Walnut Tom, I took a drive this morning along the sewer main route Highland to Juniper to Walnut and noticed there is a high school fronting on Cypress Ave at NW corner of Walnut/Cypress. It appears that Walnut is well used by students and parents taking kids to school,. The sewer construction will affect school traffic along Walnut. Also, noticed asphalt paved sidewalk on the N/S of Walnut for pedestrian traffic to school where sewer line will be under construction. You need to address traffic&pedestrians in vicinity of school as to how work should be controlled/diverted with City traffic engineer Clyde Sweet and the school principal or school rep. School should not be surprised of construction whenever it might start. Tom, let us know how you want to handle. Ben i i. L - — Ben Minamide From: Ray Bragg Sent: Monday, December 03, 2001 9:21 AM To: Paul Balbach; Clyde Sweet; Ben Minamide;'Tom Holliman (E-mail)' Cc: Felipe Molinos; Anthony Marcaida Subject: RE: So. Highland Sewer Main/Juniper/Walnut If we wait until A.B. Miller High School is out for the summer,that means after graduation and end of school; and thse don't really happen until mid-June. Under that scenario, construction wouldn't start until late June. The urgency is the need to coordinate this construction with the intersection construction at S. Highland/Sierra to the street is not cut. Secondly, is any impending private construction that may wish to hook in to this sewer in the next eight months. When you think about it, it is only a small sewer line, and how much construction inconvenience is this really going to create? Not much probably. Therefore, I would prefer to push this small project through without any delay in timing from design through construction. Ray Original Message From: Paul Balbach Sent: Friday,November 30,2001 9:40 AM To: Clyde Sweet;Ben Minamide;Tom Holliman(E-mail) Cc: Felipe Molinos;Anthony Marcaida;Ray Bragg Subject: RE:So.Highland Sewer Main/Juniper/Walnut Is school closed for a week during Easter break? Is this a year-round school? I suggest that the construction be held off until Summer, then close section of Walnut. Ray, is there any urgency about this project that it cannot wait till June? Paul B Original Message From: Clyde Sweet Sent: Thursday, November 29,2001 2:32 PM To: Ben Minamide Cc: Felipe Molinos;Anthony Marcaida;Paul Balbach Subject: RE:So.Highland Sewer Main/Juniper/Walnut Ben This is a major high school and a middle school is being built also on Cypress, across the street. Clyde Original Message From: Ben Minamide Sent: Thursday,November 29,2001 2:26 PM To: Holliman Thomas(E-mail) Cc: Felipe Molinos;Anthony Marcaida; Paul Balbach;Clyde Sweet Subject: So. Highland Sewer Main/Juniper/Walnut Tom, I took a drive this morning along the sewer main route Highland to Juniper to Walnut and noticed there is a high school fronting on Cypress Ave at NW corner of Walnut/Cypress. It appears that Walnut is well used by students and parents taking kids to school .The sewer construction will affect school traffic along Walnut. Also, noticed asphalt paved sidewalk on the N/S of Walnut for pedestrian traffic to school where sewer line will be under construction. 0 You need to address traffic &pedestrians in vicinity of school as to how work should be controlled/diverted with City traffic engineer Clyde Sweet and the school principal or school rep. School should not be surprised of construction whenever it might start. Tom, let us know how you want to handle. 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S t-';.r o 'F't' i nQr.�ifn'`?�.'t '' ',.�CF: ;i�G= • 0 0 ' 3 IIII Z G 2 U 2 .A66., ' CITY OF FONTANA GIS 0 1000 MAY 1, 2001 y N O 5 t v e ` t r_°( 1` ArAnkr...10 V���LLIJ�l ]1�t2/ �L,Q�?G(Y5 l Ur 01 (6,40.y 6l1 Pit- -e.ric r14/1"-ets p L, cJ i/ttiu.tcyc t. r-- 6 -U 9 !a-LA 6 IV wv6 r 144 .g-r r140,zat fz-1 C--- C, 6 ofv LAN a4 vz 0a t s 1b ` rn -4 ts c,k p 0 ,AK, e, e vAST IUG L g6.441,0 � - S'`' 11,4.i i-id' t..? fzc borZvi ; R-Escv..3) 0.00--rvi -7 f 5, � - v 4-gm 53Z oil ot, a`9W4y Z�s k y".,� .--�} •��• ElGHTLANE MMOR HIGHWAY • �`YF Ja. r `` •' < . MAJOR HIGHWAY } • 4,ri4Y+h'�,P(1,4 P 4Q ••••n• MODIRED MAJOR HIGHWAY(REFER TO EXHIBITCIR-1); -r'*��F 'S`6FQ' _ PRIMARY HIGHWAY • wii > PRIMARY HIGHWAY(ALIGNMENT UNDETERMPIED) /r rt �"' �._... MODIFIED PRIMARY HIGHWAY(REFER TO EIGHBRCIR-7), //'�� C f, , A �! \� �' SECONDARY HIGHWAY / / /� ( '/v' ],•v rcykr � SECONDARY HIGtM'AY(AL1GNldENTUNDETERMINED) 1/`/Z_. // ` (\./- (.... •MODIFIED SECONDARY HIGHWAY(REFER TO EWIBR CIR-1) % P �`z 1 p / - _______ COLLECTOR STREET !///A'_// COLLECTOR STREET(ALIGNMEM UNDETERMINED) /I��/ - ( - -- MODIFIED COLLECTOR STREET(REFELTO EXHIBfTCiR-1) ""YY INDUSTRIAL COLLECTOR . .•_.-.-__—_-.-_-.-.___-___-_-_..-_ ___. INDUSTPoALCOLLEC'TOR(ALIGNMENTUNDE'T6iMINEp) /'-✓' CITY BOUNDARY SPHIREBOUNDARY $• • I:' •:•I CITY OF RJNTANA SUMMIT AV 3 . f 0'M SAN BERNARDINO COUNTY I/'a�� j(�.j < I lI FJB['TPIGOMDE SEPARATION • G(� �v ( - IBC GI I- PROPOSED GRADE SEPARATION I -h I FUTURE INTERCHANGE • — s • W ° -t7 4t..-- . CITY OFRIALTO • ' BASEUNEAV • OF T d I a Q ,•` § r`.O 6 S 1 w FOOTHILL BLVD 2 3 i sy .:'.,:m4r7,LIT 7,f,:‘:11. • ARRowBLw Val 43- SII^t • kiV slt Al 7� ^-•,-iTR MERRILLAV 14/01 All" reet (Revised 12/18/90: Res No. 90-281) 64' 20' 40 20' 12' Modified Collector Street - (Added�8/2/94: Res No. 94-95) . - 6.5' S'_ Walnut Avenue from 1i �8 to Mango Avenue 86' 18 25' 25' 18' 3'I 10' I _ 8' 12' 5' I 5' 12' 8' 10' 3' - Short (Added 12/18/90: Res No. 90-281) 6' Wall __.- min Imin 600 feet or less in length 6 wan Bike/ 60' Sidewalk 18' 18NLandscape 12' _ • Landscape Sidewalk 4. -I 36' 6.5' S' Area Varies Area Varies Modified Secondary Highway - (Added 8/3/94: Res No. 93-97) Industrial (Added 12/18/90: Res No. 90-281) 60' Orange Way from Juniper Avenue to Mango Avenue 24' 24' • 6' 0 I 14' 14' 10' 5' 80' 8' 32' I I 32' 8' F r I- reet (Added 11/1/94: Res No. 94-125) unity/Specific Plans in North Fontana 54' 20' 20' 7' I I 40' 5' 2'_ I Modified SecondaryHighway 9 y - (Added 8/3/94: Res No. 93-97) San Bernardino Avenue from Fontana Avenue to Locust Avenue - Short (Added 11/1/94: Res No. 94-125) 88' 12 nity/Specific Plans in North Fontana ' 32' 32 12' 50' I 18' I 18' I 7' J I III _ - Ben Minamide From: Ray Bragg Sent: Thursday, November 29, 2001 3:54 PM To: Ben Minamide Subject: RE: Schedule for So. Highland/Juniper/Walnut Work with Paul to figure exact dates based on when the plans will be through plan check and ready to bid. Ray Original Message From: Ben Minamide Sent: Thursday,November 29,2001 3:16 PM To: Paul Balbach; Ray Bragg Subject: Schedule for So.Highland/Juniper/Walnut In taking a quick look at dates shown for Advertising, Award Contract etc. I think Tom Holliman did not consider lead times to agendize, lead time to publish for bids, etc. I would take out another 2-3 months myself. Ben afdiv v4S C.S tfy CEQ/A.) .�� a( c2-g V 441 CLLVL &TV,In. ; A9 1 Ben Minamide From: Tom Holliman [tomh@assoc-eng.com] Sent: Tuesday, November 27, 2001 3:01 PM To: • 'Ben Minamide' Subject: RE: Sewer main-Highland,Juniper&Walnut AVe. Hi Ben, Thanks for the dates, I'm finishing up the schedule and will e-mail it to Paul Babach today. Regarding the schedule I have alloted two weeks for City staff review. During the holidays that may be hard to keep, please let me know if key people will be out during the last two weeks of December and I'll extend the review time. I didn't see in your e-mail what the lead times were for submittals so I've assumed that in order to make a Tuesday night agenda, the item has to be submitted the Monday of the prior week to City staff for internal routing and approvals. Finally, our scope of work does not include environmental work. There should be someone in Pubic Works who handles these types of administrative exemptions, if not please let me know and I'll estimate what the extra cost will be. Tom H. Original Message From: Ben Minamide [SMTP:bminamide@fontana.org] Sent: Monday, November 26, 2001 5:36 PM To: 'Tom Holliman -Associated Engrs.' Cc: Felipe Molinos;Anthony Marcaida;Paul Balbach; Ray Bragg Subject: Sewer main-Highland,Juniper&Walnut AVe. 1 Per our meeting today, Nov 26, on the Sewer Main to Highland Ave here is what I found out. 1. City Clerk Office has following City Council Meetings scheduled. Dec. 4& 18th, Jan 15th only, Feb. 5& 19th, Mar. 5& 19th,April 2 & 16th. 2. Environmental-Craig Bruorton said we need Prelim Environ. Study (PES)filed out for any project.The only exceptions I know of per Caltrans listing are traffic signals (except perhaps if there is major intersection widening with it. There are other exceptions but I'm not familiar with all) Tom, is a PES form work up within your scope of . work? Looks like we need to get PES to Craig real quick. You stated environmental can run with bid period but can't award without final determination with public hearing if necessary. I would hope public hearing not needed. 3. Do we need Authority to Advertise for Project at City Council Meeting? Ray Bragg suggests we can go for Authority to Advertise COMBINED with Authority to Award contract if---we have a good cost estimate, have funds budgeted and best low bid keeps us within total costs budgeted including all design, environmental, R/W , construction, i.e,. PROJECT COSTS. Ray says we have some$730,000 budgeted so its worth submitting to CC for one agenda item depending how much your final project cost estimate including construction is. That is, we can say we will bring back to City Council if best low bid makes project go over budget. 4. Please Email your schedule with target dates for plan sign off, bid document preparation &reviews, bid period, award interval, start of work and completion/acceptance of work, etc. Remember to leave"wiggle room". Paul Balbach is expecting it from you Tuesday AM and he will pass on to Ray Bragg Thx for your excellent progress and attention to needs for engineering. 1 Ben Minamide From: Tom Holliman [tomh@assoc-eng.com] Sent: Tuesday, November 27, 2001 5:14 PM To: 'Pbalbach @fontana.org' Cc: 'bminamide@fontana.org' Subject: Schedule of Completion Dates ■ schedule of completion dates 1... Please find attached the schedule of completion dates. The signed original will be mailed under a seperate cover. If you have any questions please call at (909) 980-1982. 1 a liir, ""111►' 4„,_ fr-�� _h. �` CITY OF FONTANA ' ��oowro�ar„o�Q� �� N I W "'r'' CALIFORNIA � L f"I F/J6 teS ENGINEERING SERVICES South Highland Avenue and Juniper Avenue Sewer System Improvements SP-42-01 SUBMISSION DEADLINE FEBRUARY 28,2001 BY 2:00PM Submit To: Purchasing Office 8353 Sierra Avenue Fontana, CA 92335-0518